How to Write an Exploration Letter After Applying for a Job

The waiting period after applying for a job or giving an interview can be stressful. Perhaps you are wondering how you present yourself and what they think of you. Immediately contacting the company can help you stand out from other candidates. Use the prospectus email as your chance to show that you love the job and make a good impression on the employer. As long as you are professional and not pushy, the employer will appreciate your effort and enthusiasm for the position.

Table of Contents

Check your application status

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Wait at least a few days before sending an email. While opinions vary on how long candidates should wait to send out a cover letter after applying for a job, in general it’s a good idea to wait 3-5 days.

In fact, some recruiters say they don’t want to receive prospecting emails at all, claiming it’s just an attention-grabbing and time-consuming tactic that they need to spend selecting qualified candidates. However, others think that cover letters will help candidates stand out in a good way. ^{[1] X Research Source}
Note that there can be dozens of candidates applying for the same position, and it will take time for employers to review applications and select qualified candidates for the next round. You probably don’t want to sound too pushy or impatient by sending a probe letter too soon. ^{[2] X Research Source}

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Send emails to the right recipients. Ideally, you should email the right person you contacted when applying for a job. If you can’t find their name, it’s best to start with a “Dear Hiring Manager”. ^{[3] X Research Sources}

You can find employer contact information on the company’s website or LinkedIn page.
Always check for spelling errors. Nothing creates a negative impression faster than misspelled recipient’s name.

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Write specific and direct titles. A simple subject line like “Inquiry about application for editor position” is appropriate.If the position has a reference number, you can also include the code in the title.

Remember that employers can fill multiple positions at once, so it’s important to be as specific as possible. You can even put your name in the subject line to make your application easier to find.

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Write the appropriate greeting. You just need to write “Dear” in front of the name of the person in charge of recruitment as in the application form. Don’t fall for the casual expression with “Hello!” or “Hi” because you thought it was just an email – now is the time for formality.

“Dear Mr. Nguyen Van A” is an appropriate greeting.

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Mention the position you are applying for and when you applied. Start by mentioning when you applied, how you found the position and that you want to check on the current status of your application. You can add that you want to make sure they receive your application. ^{[4] X Research Sources}

You can simply write something like “Dear Mr. Nguyen Van A,/ Last week, I applied for the position of editor at your agency via the notice on the Jobster page. I have not received a response for this position, so I would like to confirm that my application has been submitted.”

Send a thank you email after the interview

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Start with a direct, concise headline. The person in charge of hiring may receive a very large number of emails. To make sure your email stands out from the crowd, include a direct subject line that grabs attention. ^{[6] X Research Source}

Letter with subject line like “Editor Interview – Thank You”. If the location has a reference number, you can include the number in the subject line.

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Send emails to the right recipients. You should send an email to the person or people who interviewed you. If you can’t remember all of those people’s names, you should at least remember the main interviewer’s name. If not, look it up on the company’s website or call the front desk to ask. ^{[7] X Research Sources}

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Thank the interviewer for their time in a sincere and specific way. Mentioning the position you’re applying for, and even the date and time of the interview, will be a helpful reminder if they’ve done multiple interviews. ^{[8] X Research Sources}

Don’t just write “Thank you for your time.” Try saying something like, “Thank you for giving me the opportunity to interview for your editorial position. I really appreciate the care and time you have given me.”

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Show your enthusiasm for the position and/or company. State what you really like about the company. Do they issue bonus shares to employees? Are they local businesses? Are they a pioneer in innovation in the technology industry? Mention anything that makes the company stand out in your eyes. ^{[9] X Research Source}

You could write, “I know of few companies as groundbreaking as yours in which I have advanced in my field of expertise.”
Or “I would be honored to work for a company that values employees like yours.”

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Emphasize again why you are the best fit for this position. If necessary, review the job description for this job to find the qualities and characteristics they need. If they are looking for candidates with good communication skills, tell them how great your communication skills are. ^{[10] X Research Source}

In general, an employer will appreciate a candidate who is reliable, motivated, and has a desire to contribute to the company’s success. ^{[11] X Research Resources} Don’t forget to mention these.

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Mention information that has not been clarified in the interview. Maybe you forgot to tell them about your experience in a relevant job or a beneficial situation with the position you’re applying for. If you can think of a more satisfactory answer or explanation to their questions, use this opportunity to rephrase. ^{[12] X Research Source}

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Give the interviewer a chance to ask you follow-up questions. In the closing line, say that you are available to talk and discuss any questions or concerns they may have. ^{[13] X Research Source}

You can write “Please do not hesitate to contact me by phone or email if you have any questions or concerns. If you would like to meet in person, please indicate the date and time of your appointment. I am willing to arrange a personal schedule for the appointment.”
Don’t forget to put your phone number at the bottom of the email for them to contact you.

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Review your email carefully. After you’ve finished writing your email, take a break and then review it. Re-read emails carefully to check for spelling and grammar errors and possible automatic corrections. Finally, you will check the overall coherence of the email. ^{[14] X Research Source}

Remember that you’re still working to make a good impression, so it’s important to proofread and edit your message.
Reading emails aloud is also a useful way to ensure that the email has a fluent and logical expression. This will also help you see if you maintain an enthusiastic and polite tone of voice.

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Email everyone who interviewed you within 24 hours. The interview will remain in everyone’s memory during this time frame. A well-timed thank you email will show interviewers your enthusiasm and increase the likelihood that they will remember who you are. ^{[15] X Research Source}

Check if you don’t get a response

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Wait for the specified time to expire before sending another email. If the employer says they expect to make a decision within a week, send an email after that time; If they say it’s 2 weeks, wait at least 2 weeks. ^{[16] X Research Source}

Don’t ask too soon, lest you seem pushy or impatient. It is possible that they have done many interviews for many different positions, so it may take them a while to process the whole thing. ^{[17] X Research Source}

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Write direct and specific subject lines. By this point, interviewers and hiring managers may have done more interviews, so it’s important that you write the title as specifically as possible. You can even put your name in the subject line to make it easier for them to find your application.

Try writing subject lines like “Letter inquire about interview results for the position of editor” or “Letter inquire about interview results on December 6, 2018, Nguyen Van B.” If the vacancy has a reference number, you can include it in the subject line.
Try replying to the old email again. The “Re:” in front of the subject line will make your email appear as part of the previous contact, and they are more likely to open your message sooner. ^{[18] X Research Sources}

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Send an email to someone you’ve previously contacted. If you can’t find the names of everyone who interviewed you, send the person you sent a thank-you email to.

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Mention the position for which you were interviewed and say that you are still interested in the position. Keep it short and simple. Mention both the time of the interview and the person who interviewed you and say that you have not received a response. ^{[19] X Research Source}

You can write “I am writing to inquire about the editor position for which I was interviewed last Monday. I have been informed that you expect to make a final decision by the end of the week. I have not received a response from your agency about this position so just wanted to double check. I look forward to hearing from you.” ^{[20] X Research Source}

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End the email with an enthusiastic conclusion. End the letter with a positive affirmation that says you look forward to hearing from them soon. You can reconfirm the contact information and invite them to contact you with any questions. Remember to keep it short and simple, and let them know how much the position means to you.

“Please feel free to contact me if you have any questions or need more information. I would like to thank you for your time and look forward to hearing from you soon.”
End with “Sincerely,” then write your name.

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Review drafts and make corrections. Take a break after you finish writing the email and then review it. Carefully re-read the email to check for spelling and grammatical errors, and correct it for fluency.

Read drafts aloud to ensure that your voice is professional, polite, fluent, and logical.

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Sit back and wait for a response. By this point, you can understand that you tried your best to apply for the position. You have submitted a convincing job application, attended an interview, and sent out a survey letter.

Don’t be discouraged if you don’t get an immediate response. Employers can take some time to complete interviews and contact candidates.

Advice

Even if you don’t get the position, you can still stay in touch. Add recruiters to your contact list, and if relevant, on LinkedIn to expand your network. ^{[21] X Research Source}
Remember that recruiters also have their own work to do along with running the hiring process. You need to be respectful and concise when communicating to make sure everything goes smoothly.

Warning

Consider your email address and your description. Avoid sending business emails from accounts like “anhchangđeptrai” or “conangsanhdieu”. Create an account using your name with something professional.
Never be pushy, demanding or arrogant. Do not be rude in communication with the person in charge of recruitment because they are the final decision-makers. They understand that applying is important to you, but often the hiring process is just a small part of their day job, so being rude or pushy will only leave a bad impression.

Steps

Check your application status

Send a thank you email after the interview

Check if you don’t get a response

Advice

Warning

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