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This article was co-written by Ashley Pritchard, MA. Ashley Pritchard is a school counselor at Delaware Valley Regional High School in Frenchtown, New Jersey. Ashley has over 3 years of school and college experience and has career counseling experience. She holds an MA in school counseling with a specialization in Mental Health from Caldwell University and is certified by the University of California as an Independent Educator.
There are 7 references cited in this article that you can view at the bottom of the page.
This article has been viewed 192,930 times.
Writing a letter to a professor requires more thought than sending an email or instant messaging with friends. Your education is the foundation for your future career, so you should engage in professional communication channels, including writing emails. When sending a test email to your instructor, you should always use your student email account and begin your letter with a polite greeting. You need to interact with them the same way you would when writing a formal business letter. Ensure brevity and pay attention to grammar!
Steps
Make a good first impression
- Syllabus may include information about course assignments, submission deadlines, class policies, and work structure.
- If your instructor just gives you a bunch of books to read, you can email about something that hasn’t been answered in the textbook.
- For example, you can write “Questions about current assignment” or “Graduate thesis”.
- If you are not sure about a lecturer’s academic title/class, you can call them “Teacher Tran Van Dung.”
- You can use a slightly more informal greeting, such as “Dear Mr. Dung,” if you and the instructor have had personal interactions.
Compose email content
- For example, if you have a question about an assignment, say right away: “I have a question about the assignment you gave us last Tuesday. Would you like us to work in groups or individually?”
- For example, don’t write, “Wonderful lesson sir… excellent!”
- Instead, write, “You gave us a very easy to understand lecture last class.”
- For example, you might want your professor to give you extra time for your dissertation. Don’t say, “My grandma just passed away. Give me more time to hand in my essay.” It’s better to say something like this, “I just had a rough week because of my grandmother’s passing. Could you give me more time to work on my essay?”
- Don’t forget to check your spelling automatically before sending an email.
Complete email
- For example, you could say, “Thanks for answering my question. See you in class.”
- If you want to meet the instructor face-to-face, you can write, “Thank you for sharing your thoughts on this matter. But if you have time, I can come to meet and discuss in more detail. , Is that Okay?”
Advice
- You should reach out to a classmate first if the purpose of the email is to ask about what you missed in the middle of the day.
This article was co-written by Ashley Pritchard, MA. Ashley Pritchard is a school counselor at Delaware Valley Regional High School in Frenchtown, New Jersey. Ashley has over 3 years of school and college experience and has career counseling experience. She holds an MA in school counseling with a specialization in Mental Health from Caldwell University and is certified by the University of California as an Independent Educator.
There are 7 references cited in this article that you can see at the bottom of the page.
This article has been viewed 192,930 times.
Writing a letter to a professor requires more thought than sending an email or instant messaging with friends. Your education is the foundation for your future career, so you should engage in professional communication channels, including writing emails. When sending a test email to your instructor, you should always use your student email account and begin your letter with a polite greeting. You need to interact with them the same way you would when writing a formal business letter. Ensure brevity and pay attention to grammar!
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