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This article was co-written by Archana Ramamoorthy, MS. Archana Ramamoorthy is the Director of Technology Product Management at Workday. She is a product ninja, a security advocate, and has ambitions to expand the tech industry. Archana received her BS from SRM University and MS from Duke University and has worked in product management for over 8 years.
This article has been viewed 13,824 times.
At work, taking time off can be a little nerve-wracking and difficult, but it’s essential. If you carefully plan your leave time to minimize difficulties for your manager, the chances of your leave application being approved will be higher. When you sit down to write your leave email, be upfront, friendly, and give a good explanation as to why you want to take the leave. Whether the reason is traveling or dealing with personal matters, you can apply for leave with confidence if you’re polite and thoughtful about how your absence will affect you. to the workplace.
Steps
Arrange the time to apply for leave
- The level of seniority can also affect the number of leave days you take and when you can take them off.
- If you are a new employee, check to see if you are eligible for leave. For new hires, taking a leave of absence can be a bit difficult, and your manager may not be as enthusiastic about it.
- If you need to take leave during that busy period for an unexpected emergency or for some unexpected opportunity, include a compelling explanation in your application.
- If possible, ask if anyone is considering taking leave for the periods of time you want. In case your workplace has few employees, it will be more difficult for the manager to approve your leave application. [3] X Research Sources
- If your leave request is approved, about a week before you leave, tactfully remind your co-workers that you will be absent.
- The longer you plan to take leave, the sooner you should give notice. If you need to take a few days off, 2 weeks’ notice should suffice. If you are absent for a week or more, you should let your manager know at least a month before you leave.
- If you are unable to complete work responsibilities before taking leave, arrange with co-workers to have them help you with those tasks. Make sure they understand what tasks you need them to complete. Give them your contact information in case they need your help.
Write email
- For example, the subject line might be: “Nguyen Phong applies for leave from 10/10/2020 to 10/25/2020.”
- Your greeting doesn’t have to be flashy. Just saying simple words like “Hello, Ms. Hoa”, “Hello Mr. Quan”, or “Dear Mr. Tuan” is perfect enough.
- Pay attention to the manager’s title and desire in how they want their name mentioned. If your workplace often uses last names in communication, it would seem disrespectful to mention the manager’s name in an email. Similarly, if the manager uses a title (such as doctor, professor, judge, etc.), you should use this title in the greeting.
- For example, you might write: “I would like to take a leave of absence from Wednesday, October 10 to the end of Thursday, October 25.”
- For example, you could write: “The reason I’m taking leave these days is because my family is going on a trip to Nha Trang.”
- If you are applying for leave for urgent or unexpected reasons, make sure you emphasize this in your explanation. Funerals, health problems, or unexpected weddings are a few examples of circumstances that are unexpected and cause a manager to approve a last-minute leave application.
- For example, you could write: “I pledge to be responsible for the work I am doing during my absence. I have arranged for Chi to help me deal with my client. Besides, I also completed all the paperwork that needed to be done during my absence.”
- It’s a good idea to tell your manager how to contact you in your absence. If it is not possible or convenient for you to provide a phone number or email address during your leave, mention this in your leave application.
- For example, the end of the email might say: “Is this leave application reasonable? Thank you, Thanh.”
Expert advice
How to make the most of your vacation time:
- Set goals for yourself about what you want to learn or achieve in the next 6 months. Having a goal to look forward to will help keep you motivated for the first month after you return to work from a long break.
- During your sabbatical, think about your career. Ask yourself where you want to be and if the work you’re doing is really bringing you there. Then brainstorm for more opportunities at work that can help you move closer to your long-term goals.
- If you’re happy with your workplace but aren’t happy with the exact role you’re in, consider talking to your manager about the possibility of a transition to another role within the company before returning to work. .
This article was co-written by Archana Ramamoorthy, MS. Archana Ramamoorthy is the Director of Technology Product Management at Workday. She is a product ninja, a security advocate, and has ambitions to expand the tech industry. Archana received her BS from SRM University and MS from Duke University and has worked in product management for over 8 years.
This article has been viewed 13,824 times.
At work, taking time off can be a little nerve-wracking and difficult, but it’s essential. If you carefully plan your leave time to minimize difficulties for your manager, the chances of your leave application being approved will be higher. When you sit down to write your leave email, be upfront, friendly, and give a good explanation as to why you want to take the leave. Whether the reason is traveling or dealing with personal matters, you can apply for leave with confidence if you are polite and thoughtful about how your absence will affect you. to the workplace.
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