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This wikiHow teaches you how to write a cover letter in English, from preparation, to drafting, and to completion.
Steps
Prepare the letter
- In the left column write down the requirements and skills required for the job.
- In the right column, write down the points on your resume that match the requirements.
- Writing down job-related characteristics will give you important information to include in your letter quickly and efficiently.
- Remember to align the entire text to the left.
- Type the writing date then leave a space and add your contact information including:
- Name
- Address
- Phone number
- Email address
- Personal website (if you have one)
- Link to your LinkedIn profile (if applicable)
- Including the side of the company you’re applying to will show them that you took the time to write a specific letter or cover letter for this company and did your research on the hiring manager for this company. position for which you are applying.
- Self-editing will set your letter apart from most other job applications with similar copy and paste content, which shows that you are truly dedicated.
- If you don’t know the name of the hiring manager, visit the company’s homepage to see if you can find him. Search on LinkedIn or even Twitter. If you still can’t find a specific name, find the head of the department you’re applying to. If all else fails and you still don’t get the name you want, that’s okay, just write it at the top of the letter and send it to the department’s hiring manager. For example: “[Department] Hiring Manager”.
- In short, if you don’t know the name of the hiring manager, simply write “Dear [Department] Hiring Manager”.
Compose the letter
- Begin with a strong statement to emphasize to the reader that you are interested in applying for [the position] of [the company].
- Be brief and specific about what drew you to the job. What do you like about the company? Given an example, don’t be afraid of it becoming a little pitch about the company’s popularity.
- Your style should show the director that for the job of the company you are not only the right fit, but the perfect fit.
- For example, if you are applying to a newsroom, try presenting your letter in a journalistic tone. Is the editorial style serious or a little humorous? If it’s a more serious company such as a big brand or financial group, you need to write it confidently, but always politely.
- If you don’t know anyone in the company, mention where you saw the job posting, such as the job website, the company’s homepage, or the newspaper, etc.
- Look at your accomplishments as well as your experiences and pick one or two to present. They should highlight why you are the right choice.
- For example, if you find the position requires someone who can lead a team and handle multiple projects at the same time, look at your track record to see if you have any experience that addresses that need. If you’ve led team members before, briefly talk about how your leadership has evolved over multiple projects.
- Whenever you can provide statistics and numbers, take advantage of it. When talking about the employer’s benefits if they hire you, try including statistics such as an increase in profits or a reduction in costs under your leadership.
- Invite them to see the attached CV, resume or skills section for a more detailed description of your abilities and qualities.
- Including a few quick stories can emphasize that you have the ability to solve the problems the hiring company needs based on your achievements.
- List the most relevant aspects of the work process. In addition to recent achievements, you can also list things that perfectly match the requirements of the job that you have done in the past; Don’t be afraid to dig deep.
- Express how the company has impacted you personally in one to two sentences. If this is your dream job, this company must have somehow shaped your life.
- Keep it short, don’t make the letter silly. However, by showing a different side of yourself with a story, you will show them that you have more potential than what is written on paper.
Complete the letter
- As you explain what you can do to build the company, remember that you want to be a part of it. Be about your contributions to growing the company, not what the company will do for you.
- Ask yourself if you were an employer, how would you look for a candidate.
- You can add a thank you note and end the letter with the following sentence I look forward to hearing from you at your earliest convenience .
- Don’t just ask the employer to contact you if he feels you’re qualified. Show some confidence (not complacency) by saying that you look forward to talking more.
- Making it too formal can cause the letter to lose its sincerity or not fit in with the rest of the letter.
- Unlike writing love letters, you should end the letter with sentences like “Best” or “Best wishes”, that will show proper respect. [6] X Source of Research Also ending with “Cheers” or similar can make the letter less formal or even give off a feeling of overconfidence.
- If you have a signature stored on your computer, insert it below your name.
- Or, you can print the letter out and sign it by hand. However, you will then have to rescan the letter to your computer.
- Signatures are not always required.
Advice
- Cover letters need to be clear and to the point. The employer’s first impression is your presentation throughout the text.
- Divide the letter into three parts, and never write more than one page. Employers often skim through the entire letter to see the basics before reading it carefully.
- The letter must be very formal and must not contain any slang or impolite language.
- Check for grammar and spelling. Write in paragraphs and remember to use punctuation.
- Include phone number, email address and name of your referrer if applicable.
- Instead of a cover letter, you can also ask someone else to draft a cover letter for you and attach it with your CV and resume to the employer.
- Ask a relative or friend to read over the letter to double-check for mistakes.
- Use a basic font like Arial or Times New Roman. Avoid funky fonts like Comic Sans, which will instantly ruin the spirit of the letter and give off an unprofessional look. While there are a few odd professions that need to show off their unique personality even in fonts, it’s rare. You should choose the safe option.
- It is recommended that you draft the letter on a computer instead of handwriting because this will look more formal, easier to read and make it more desirable to read.
Warning
- Just because you send a cover letter doesn’t mean you got the job. So avoid statements that sound like you’re ready to go to work “When you hire me, I will do these things”.
- The body of your cover letter should not be repeated in your CV or resume.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 16,587 times.
This wikiHow teaches you how to write a cover letter in English, from preparation, to drafting, and to completion.
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