How to Use the keyboard screenshot function

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This wikiHow teaches you how to locate the “Print Screen” key on your keyboard and how to use it to take a screenshot of your Windows computer. After the screenshot is captured, you can paste it into a program, such as Paint or Microsoft Word.

Table of Contents

Steps

Take a screenshot

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Find the ⎙ Print Screen key. Look at the right edge of the row of “Function” keys (which include keys like F5 , etc.) at the top of the keyboard, and you’ll see the ⎙ Print Screen key.

• The “Print Screen” key usually has “Sys Req” written just below the key name.
• The key name “Print Screen” is sometimes abbreviated to “prt scr”, “prnt scrn”, or “prt sc”.
• If there are other words below “Print Screen” (such as “Sys Req”), you need to hold down the Fn key to activate the screen capture function.

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Open the item you want to back up on the screen. When you take a screenshot with the “Print Screen” key, everything displayed on the screen (except the mouse pointer) is recorded in the screenshot by default.

• You should carefully check the screen before shooting, to avoid revealing personal information.

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Press the ⎙ Print Screen key. This will capture everything on the screen and save it to your computer’s cache.

• If you just want to capture the currently displayed window on top, hold down the Alt key and the ⎙ Print Screen key at the same time.
• On Windows 8 and 10, you can use the ⊞ Win + ⎙ Print Screen key combination to take a screenshot and automatically save the image to the “Screenshots” subfolder located in the large “Pictures” folder.

Paste screenshot

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Open the program where you want to use the screenshot you just took. You can use this image in Microsoft Paint, Word, PowerPoint, email, or social media posts.

• If you have Word, PowerPoint, or any Microsoft Office program open, you’ll need to select a new and/or empty document to continue.
• You can also paste the screenshot you just took into an active document.

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Click in the area where you want the screenshot to appear. If you want to post to Twitter, you need to create a new tweet. For Microsoft PowerPoint, you have to click on a blank slide.

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Press the key combination Ctrl + V . The screenshot will be immediately pasted into the program of your choice.

• If you do this while using a social network or mail browser, the screenshot will automatically be added as an attachment.

In addition, if you use Windows 10, you can use Snipping Top software to capture the screen very effectively. Just press the window key and then type snipping top to see the software.

Then launch and select new drag the mouse around the area of the screen you need to capture.

Advice

• The “Print Screen” key is very useful, thanks to it, we can keep copies of online documents or other important documents without having to print them out for storage.

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Warning

• You cannot use the “Print Screen” key to print paper documents.

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This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.

The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.

This article has been viewed 47,002 times.

This wikiHow teaches you how to locate the “Print Screen” key on your keyboard and how to use it to take a screenshot of your Windows computer. After the screenshot is captured, you can paste it into a program, such as Paint or Microsoft Word.

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