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This wikiHow teaches you how to create, format, and navigate Microsoft Word documents.
Steps
Create basic documents
- Blank document – Blank document with default formatting.
- Creative Resume/Cover Letter – Preformatted blank resume template (and accompanying cover letter).
- Student Report with Cover Photo – Document format for students/students.
- Fax Cover Sheet – The document that opens fax reports.
- You can also use Word to search for specific templates online through the search bar at the top of the screen.
- If confused, you can open a blank document.
Navigate in the Microsoft Word toolbar
- Info (PC only) – Click here to view a document’s statistical report, such as the last time the document was modified, as well as possible issues.
- New – Click here to open the “New Document” page with all the preformatted templates. To open a new document, Word asks you to save the current document.
- Open – Click to see a list of recently opened documents. You can also select a folder (for example, “This PC”) to search for.
- Save – Click here to save the document. If this is a new document, you need to enter a name, choose a save location and desired file format.
- Save As – Click here to save the document in another format (such as a different name or file format).
- Print – Click here to open printer settings.
- Share – Click here to view the document’s sharing options such as email or cloud services.
- Export – Click here to quickly create a PDF document or change the file type.
- Clipboard – This is the cache that holds the content each time you copy text. You can go through the copied text by clicking the Clipboard option here.
- Font – This will help you change the style, size, color, format (e.g. bold or italic) and highlight text.
- Paragraph – This section includes paragraph settings such as line spacing, indentation, and bullet formatting.
- Styles – This section offers different types of text for a variety of situations (e.g. titles, headings, subtitles, etc.). There is also a “No Spacing” option, which is quite popular for removing excess spacing between lines of text.
- Editing – Here are some of the most commonly used tools, such as “Find and Replace” (which allows you to quickly replace all certain words with other words).
- Table – Click this option to create an Excel-style table right in the document.
- Pictures – This feature allows you to insert pictures into the document.
- Header, Footer, and Page Number – These options are all very important when editing in MLA or APA style format. The Header option adds space for comments to the beginning of the document, and the Footer inserts a customizable space at the end of the page number.
- Equation/Symbp – These options use special formatting to correctly display simple equations. You can choose an equation or symbol from the drop-down menu.
- The Design tab with pre-designed themes and formats will appear at the top of the page.
- margin
- Page orientation (portrait or landscape)
- Page size
- Number of columns (default is 1)
- Page break position
- Indentation
- For quick catalog formatting, click the Bibliography drop-down menu and select a template.
- In the “Citations & Bibliography” option group, you can change the catalog format from APA to MLA (or another citation style).
- The “Captions” group has the option to insert a data table. This option is useful for scientific review articles or similar documents where statistical data takes precedence over citations.
- You can also print an envelope template or label by clicking on the corresponding option in the upper left corner of the screen.
- The Select Recipients drop-down menu allows you to select Outlook contacts as well as a list of contacts available in Word.
- Spelling & Grammar – This option in the left corner will underline any grammar or spelling mistakes.
- The “Changes” section on the right side of the toolbar will help you enable the “Track Changes” feature. This is a feature that automatically converts the content that you have added or deleted in the document into red text.
Text format
- In the case of using existing documents, you need to make sure everything is saved before proceeding to reformat.
- Quick formatting of paragraphs. Right-click (or two-finger click on the trackpad) the highlighted text and then choose an option from the context menu.
- Change the selection font. You can do so by clicking the drop-down bar at the top of the “Font” section of the Home tab and selecting a new font.
- Bold, italic, or underline the selected part. To proceed, click the B , I , or U button from within the “Font” section of the Home tab.
- Change the spacing in the document. The easiest way to do this is to right-click the selected text, click Paragraph , and adjust the “Line Spacing” value in the lower-right corner of this window.
Advice
- The color of the line that appears below the text represents the word’s problem. The red line indicates typos, green indicates incorrect grammar, and blue indicates a formatting issue.
- If you right-click (or two-finger click on the trackpad) on the underlined word, alternative suggestions appear at the top of the context menu.
- You can quickly save a document by holding down the Contrp (or Command on a Mac) key and pressing S .
Warning
- Don’t forget to save your session before closing Word.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 2,810 times.
This wikiHow teaches you how to create, format, and navigate Microsoft Word documents.
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