How to Use Microsoft Office PowerPoint

Do you want to make a memorable presentation? PowerPoint gives you the ability to create a powerful visual aid that makes presentations more impressive. To master PowerPoint takes a lot of time, but with a little experimentation, you have a unique and effective presentation. Let’s start with Step 1.

Table of Contents

Create a slideshow

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Choose a blank or templated slideshow. When you start a new PowerPoint file, you can create a blank or templated presentation. Drums allow you to be creative, but it will take a long time. The template is already designed, but not sure to meet your needs.

You can edit any aspect of the template, so feel free to choose whichever works best and tweak until you’re satisfied.
You can apply the project’s theme after adding content. Click on the Design tab and select a theme. The theme is immediately applied to the project. You can undo (Ctrl + Z) or return to a blank theme if you are not satisfied.
You can access the template from the File tab. Click on New and access the available templates. You can download more templates from online sources.

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Give the slideshow a title. The title is the first thing that catches the eye of the audience. You should have a title that is easy to read and outlines the topic of your presentation. Most presenters will add their first or last name in the title.

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Add new slides to insert content. Press Ctrl + M to create a new slide. The blank slide will be added after the current slide. Slide includes title dialog and text dialog. You can choose to use them or insert objects via the Insert tab.

When adding a text dialog, you can click and drag to resize it. Or adjust by clicking and dragging in the corner of the dialog box.
You can click in any dialog box and start typing to insert content into the slide show. You can format text just like you do in Word, formatting options are available in the Home tab.

Customize slideshow

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Add transitions between slides. After inserting content into the slide, you can add effects to keep your audience excited. Select the slide and click on the Transitions tab. You will see a list of common effects. You can click the arrow at the bottom to see the full list.

When you choose an effect, it affects how the slide appears. For example, if you add an effect to Slide 2, the effect will be applied when switching from Slide 1 to Slide 2. You can preview the effect in the editing window.
Don’t add too many effects. This can distract the audience from the most important thing, the content of the presentation.

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Add wallpaper. The white background is quite boring. If your presentation is a standard font on a white background, half of the audience will doze off before moving on to the third slide. Use subtle backgrounds to impress your audience.

Right-click on an empty area on the slide and select “Format Background”, or click the Design tab and select the arrow icon next to “Background” on the far right.
Select a fill type. You can choose a color background, a dark background, or a textured background, or a background image. Experiment until you find the right background image for your presentation.
By default, the background image is applied only to the active slide. Click “Apply to All” to add a background image to the entire slide.
Remember to choose a background that is easy to read.

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Add photos. Add photos, charts, and visual aids to help readers capture the ideas of the presentation and remember them. Images make the text less boring and easier for the audience to absorb.

Click the Insert tab. There are many options for inserting objects. Click the Picture button to insert a picture from a file on your computer. You can click the Photo Album button to insert the whole album into the slide.
Use the Charts button to insert charts that make it easy for your audience to view data. After selecting the Chart style, the Excel program will be opened, allowing you to import copied data from an existing spreadsheet.
Use the Shapes button to insert pre-made shapes or draw your own. You can use Shapes to outline important text or create arrows and other visual indicators.
Avoid using too many illustrations. If the slide show has many images, it is difficult for the audience to collect written information.

Make your slideshow memorable

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Limit the number of slides. A lengthy slide show will bore your audience, no matter how interested they are in your topic. Slides that are irrelevant or contain little content also reduce audience interest. Try to keep the presentation short and concise, remembering to use the space between each slide to its fullest potential.

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Select the appropriate font. Slideshows are meant to be read, otherwise it’s nothing more than a presentation. Make sure that the audience can easily read the content on the slide. Font size 10 may be appropriate when you are sitting in front of a computer, but when shown, it is difficult for the audience to read.

In the notes section, remember to choose an easy-to-read font. Stylized fonts look good, but the audience doesn’t care what it looks like if they can’t read it.

Steps

Create a slideshow

Customize slideshow

Make your slideshow memorable

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