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How to Use Canned Responses in Gmail

February 19, 2024 by admin Category: How To

You are viewing the article How to Use Canned Responses in Gmail  at Tnhelearning.edu.vn you can quickly access the necessary information in the table of contents of the article below.

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wikiHow is a “wiki” site, which means that many of the articles here are written by multiple authors. To create this article, 11 people, some of whom are anonymous, have edited and improved the article over time.

This article has been viewed 2,440 times.

If you need to send the same response to multiple people, consider using a Google Lab feature called “Canned Responses”, or “Canned Responses”. This feature allows you to save an email as a sample response and use it again and again without having to copy and paste it into a new window.

Table of Contents

  • Steps
    • Enable Canned Responses
    • Create a canned reply
    • Use canned responses
  • Advice

Steps

Enable Canned Responses

Image titled Use Canned Responses in Gmail Step 1

Image titled Use Canned Responses in Gmail Step 1

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/a/a3/Use-Canned-Responses-in-Gmail-Step-1-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-1-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/a/a3/Use-Canned-Responses-in- Gmail-Step-1-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-1-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Click the gear icon in the upper-right corner of the Gmail window.
Image titled Use Canned Responses in Gmail Step 2

Image titled Use Canned Responses in Gmail Step 2

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/9/9a/Use-Canned-Responses-in-Gmail-Step-2-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-2-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/9/9a/Use-Canned-Responses-in- Gmail-Step-2-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-2-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Go to “Settings” or “Settings”.
Image titled Use Canned Responses in Gmail Step 3

Image titled Use Canned Responses in Gmail Step 3

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/c/c4/Use-Canned-Responses-in-Gmail-Step-3-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-3-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/c/c4/Use-Canned-Responses-in- Gmail-Step-3-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-3-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Click the “Labs” tab.
Image titled Use Canned Responses in Gmail Step 4

Image titled Use Canned Responses in Gmail Step 4

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/c/cb/Use-Canned-Responses-in-Gmail-Step-4-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-4-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/c/cb/Use-Canned-Responses-in- Gmail-Step-4-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-4-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Go to “Search for a lab” or “Search lab” and type “Canned Responses” or “Canned Responses” into the search bar.
Image titled Use Canned Responses in Gmail Step 5

Image titled Use Canned Responses in Gmail Step 5

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/c/ce/Use-Canned-Responses-in-Gmail-Step-5-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-5-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/c/ce/Use-Canned-Responses-in- Gmail-Step-5-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-5-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Check “Enable” or “Enable”.
Image titled Use Canned Responses in Gmail Step 6

Image titled Use Canned Responses in Gmail Step 6

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/a/af/Use-Canned-Responses-in-Gmail-Step-6-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-6-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/a/af/Use-Canned-Responses-in- Gmail-Step-6-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-6-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Click “Save Changes” or “Save Changes”.

Create a canned reply

Image titled Use Canned Responses in Gmail Step 7

Image titled Use Canned Responses in Gmail Step 7

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/9/99/Use-Canned-Responses-in-Gmail-Step-7-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-7-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/9/99/Use-Canned-Responses-in- Gmail-Step-7-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-7-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Click “Compose” or “Compose”. This action is located near the left sidebar, near the top of the Gmail window.
Image titled Use Canned Responses in Gmail Step 8

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Image titled Use Canned Responses in Gmail Step 8

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/8/84/Use-Canned-Responses-in-Gmail-Step-8-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-8-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/8/84/Use-Canned-Responses-in- Gmail-Step-8-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-8-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Create a sample response. To do this, either write a new email, or copy the previous subject and paste it into the compose box.

  • Consider bolding or highlighting any details of the response that need to be customized in the future, including the name and date.
Image titled Use Canned Responses in Gmail Step 9

Image titled Use Canned Responses in Gmail Step 9

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/5/53/Use-Canned-Responses-in-Gmail-Step-9-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-9-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/5/53/Use-Canned-Responses-in- Gmail-Step-9-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-9-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Click the arrow next to the trash can icon in the lower right corner of the compose dialog box.
Image titled Use Canned Responses in Gmail Step 10

Image titled Use Canned Responses in Gmail Step 10

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/c/cd/Use-Canned-Responses-in-Gmail-Step-10-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-10-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/c/cd/Use-Canned-Responses-in- Gmail-Step-10-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-10-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Select “Canned response” or “Canned response” from the menu that appears. Then, click “New canned response” or “New canned response” in the submenu.
Image titled Use Canned Responses in Gmail Step 11

Image titled Use Canned Responses in Gmail Step 11

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/d/dd/Use-Canned-Responses-in-Gmail-Step-11-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-11-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/d/dd/Use-Canned-Responses-in- Gmail-Step-11-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-11-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Name the response. Give a name that reminds you of a situation where you’ve used a pre-composed response, such as “email invitation” or “thank you for coming”.

Use canned responses

Image titled Use Canned Responses in Gmail Step 12

Image titled Use Canned Responses in Gmail Step 12

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/e/e1/Use-Canned-Responses-in-Gmail-Step-12-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-12-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/e/e1/Use-Canned-Responses-in- Gmail-Step-12-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-12-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Click “Compose”. This action is located near the left sidebar, near the top of the Gmail window.
Image titled Use Canned Responses in Gmail Step 13

Image titled Use Canned Responses in Gmail Step 13

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/8/8e/Use-Canned-Responses-in-Gmail-Step-13-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-13-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/8/8e/Use-Canned-Responses-in- Gmail-Step-13-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-13-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Click “Canned responses” or “Canned responses”.
Image titled Use Canned Responses in Gmail Step 14

Image titled Use Canned Responses in Gmail Step 14

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/9/90/Use-Canned-Responses-in-Gmail-Step-14-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-14-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/9/90/Use-Canned-Responses-in- Gmail-Step-14-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-14-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Click the name of the response you want to use. The sample response you’ve saved is below the “Insert” or “Insert” heading.
Image titled Use Canned Responses in Gmail Step 15

Image titled Use Canned Responses in Gmail Step 15

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/1/13/Use-Canned-Responses-in-Gmail-Step-15-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-15-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/1/13/Use-Canned-Responses-in- Gmail-Step-15-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-15-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
Change any details as necessary.
  • Image titled Use Canned Responses in Gmail Step 16

    Image titled Use Canned Responses in Gmail Step 16

    {“smallUrl”:”https://www.wikihow.com/images_en/thumb/9/93/Use-Canned-Responses-in-Gmail-Step-16-Version-4.jpg/v4-728px-Use- Canned-Responses-in-Gmail-Step-16-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/9/93/Use-Canned-Responses-in- Gmail-Step-16-Version-4.jpg/v4-728px-Use-Canned-Responses-in-Gmail-Step-16-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,” bigWidth”:728,”bigHeight”:546,”licensing”:”<div class=”mw-parser-output”></div>”}
    Send a sample letter.
  • Advice

    • If you need to change the form response for any reason, insert it in the compose dialog, edit whatever needs to be changed, then select the name of the canned reply located below the “” button. Save” in the “Canned responses” drop-down. Gmail will ask if you want to overwrite canned replies. If so, press “OK.”
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    X

    wikiHow is a “wiki” site, which means that many of the articles here are written by multiple authors. To create this article, 11 people, some of whom are anonymous, have edited and improved the article over time.

    This article has been viewed 2,440 times.

    If you need to send the same response to multiple people, consider using a Google Lab feature called “Canned Responses”, or “Canned Responses”. This feature allows you to save an email as a sample response and use it again and again without having to copy and paste it into a new window.

    Thank you for reading this post How to Use Canned Responses in Gmail at Tnhelearning.edu.vn You can comment, see more related articles below and hope to help you with interesting information.

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