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In essence, email is not as formal as writing a paper letter. However, there are times when you need to be more formal in your email writing. Think about who the recipient is, and then choose the appropriate greeting for the situation. Once you have that information, you can proceed to the format of the salutation and how to write the opening sentence.
Steps
Consider the recipient
- When you’re contacting someone for the first time, it’s always better to be more formal than usual just to be safe. [1] X Research Source
Choose greetings
- You can also use “For those interested” if the email is particularly formal and you don’t know the recipient’s name. However, this greeting may not please some people.
Format and start email
- For example, you could write “I am Nguyen Van Nam, and I am the Marketing Manager of XYZ company”. You should also state why you know the recipient: “I’m Nguyen Manh Hung, and I take a marketing class (Marketing 101 takes lunch on Tuesdays and Thursdays)”.
- If you know the recipient and have written to them before, you can use the first sentence as a greeting. For example, you could say “Thank you for your early response”, or “I hope you are well”.
- For example, you could write, “I’m writing to ask you to help with a marketing problem,” or “I’m writing to you because I’m having a hard time in class, and I hope you can introduce yourself.” recommend additional material that would be helpful for me to read more”.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 5,006 times.
In essence, email is not as formal as writing a paper letter. However, there are times when you need to be more formal in your email writing. Think about who the recipient is, and then choose the appropriate greeting for the situation. Once you have that information, you can proceed to the format of the salutation and how to write the opening sentence.
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