How to Sort Gmail by Sender

This is an article that shows you how to sort emails by sender in Gmail using inbox search methods. Note that these are only alternatives; Gmail doesn’t allow you to sort your entire inbox by sender. However, you can find a way to see all emails by sender.

Table of Contents

View all emails from a sender

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/9/9c/Sort-Gmail-by-Sender-Step-1-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-1-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/9/9c/Sort-Gmail-by-Sender-Step-1- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-1-Version-5.jpg”,”smallWidth”:460,”smallHeight”:345,”bigWidth”:728,”bigHeight” :546,”licensing”:”<div class=”mw-parser-output”></div>”}

Open Gmail by visiting https://www.gmail.com/ on your computer’s browser. This will open your Gmail inbox if you’re signed in.

If you’re not signed in to your Gmail account, enter your email address and password before continuing.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/f/f0/Sort-Gmail-by-Sender-Step-2-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-2-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/f/f0/Sort-Gmail-by-Sender-Step-2- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-2-Version-5.jpg”,”smallWidth”:460,”smallHeight”:349,”bigWidth”:728,”bigHeight” :552,”licensing”:”<div class=”mw-parser-output”></div>”}

Find the sender’s email address. Open an email from a certain sender, place the mouse pointer over their name in the upper-left corner of the email, and then view the email address below the displayed window.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/7/7b/Sort-Gmail-by-Sender-Step-3-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-3-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/7/7b/Sort-Gmail-by-Sender-Step-3- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-3-Version-5.jpg”,”smallWidth”:460,”smallHeight”:346,”bigWidth”:728,”bigHeight” :547,”licensing”:”<div class=”mw-parser-output”></div>”}

Copy email address. Click and drag over the email address, and then press Ctrl + C (on Windows) or ⌘ Command + C (on Mac).

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/b/be/Sort-Gmail-by-Sender-Step-4-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-4-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/b/be/Sort-Gmail-by-Sender-Step-4- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-4-Version-5.jpg”,”smallWidth”:460,”smallHeight”:343,”bigWidth”:728,”bigHeight” :543,”licensing”:”<div class=”mw-parser-output”></div>”}

Click on Gmail’s search engine. It’s the box that says “Search mail” at the top of the inbox.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/9/95/Sort-Gmail-by-Sender-Step-5-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-5-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/9/95/Sort-Gmail-by-Sender-Step-5- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-5-Version-5.jpg”,”smallWidth”:460,”smallHeight”:344,”bigWidth”:728,”bigHeight” :544,”licensing”:”<div class=”mw-parser-output”></div>”}

Enter the copied email address. Press Ctrl + V (on Windows) or ⌘ Command + V (on Mac) to paste the copied address, and then press ↵ Enter to search your inbox for emails sent from that email address.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/2/26/Sort-Gmail-by-Sender-Step-6-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-6-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/2/26/Sort-Gmail-by-Sender-Step-6- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-6-Version-5.jpg”,”smallWidth”:460,”smallHeight”:343,”bigWidth”:728,”bigHeight” :543,”licensing”:”<div class=”mw-parser-output”></div>”}

View email list. You will see a list of emails from the selected sender.

Create a label rule for the sender

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/9/9e/Sort-Gmail-by-Sender-Step-7-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-7-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/9/9e/Sort-Gmail-by-Sender-Step-7- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-7-Version-5.jpg”,”smallWidth”:460,”smallHeight”:345,”bigWidth”:728,”bigHeight” :546,”licensing”:”<div class=”mw-parser-output”></div>”}

Open Gmail. Go to https://www.gmail.com/ on your computer’s web browser. This will open your Gmail inbox if you’re signed in.

If you’re not signed in to your Gmail account, enter your email address and password before continuing.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/9/96/Sort-Gmail-by-Sender-Step-8-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-8-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/9/96/Sort-Gmail-by-Sender-Step-8- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-8-Version-5.jpg”,”smallWidth”:460,”smallHeight”:343,”bigWidth”:728,”bigHeight” :543,”licensing”:”<div class=”mw-parser-output”></div>”}

Open the search engine’s menu. Click

{“smallUrl”:”https://www.wikihow.com/images_en/8/82/Android7dropdown.png”,”bigUrl”:”https://www.wikihow.com/images/thumb/8/82/ Android7dropdown.png/30px-android7dropdown.png”,”smallWidth”:460,”smallHeight”:460,”bigWidth”:30,”bigHeight”:30,”licensing”:”<div class=”mw-parser-output “></div>”}

to the right of the search engine above the inbox. You will see a selection box displayed on the screen.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/b/b9/Sort-Gmail-by-Sender-Step-9-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-9-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/b/b9/Sort-Gmail-by-Sender-Step-9- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-9-Version-5.jpg”,”smallWidth”:460,”smallHeight”:341,”bigWidth”:728,”bigHeight” :540,”licensing”:”<div class=”mw-parser-output”></div>”}

Enter your email address. In the “From” field above the selection box, enter the email address of the person you want to filter emails from.

As you type, you’ll see a list with matching email addresses show up in the menu below the “From” field. You can click the name you’re looking for to add it to the “From” field.
You can also type in this person’s name so that their email address shows up in the drop-down list.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/a/ae/Sort-Gmail-by-Sender-Step-10-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-10-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/a/ae/Sort-Gmail-by-Sender-Step-10- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-10-Version-5.jpg”,”smallWidth”:460,”smallHeight”:344,”bigWidth”:728,”bigHeight” :544,”licensing”:”<div class=”mw-parser-output”></div>”}

Click Create filter in the lower right corner of the selection pane to open a new window.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/9/96/Sort-Gmail-by-Sender-Step-11-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-11-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/9/96/Sort-Gmail-by-Sender-Step-11- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-11-Version-5.jpg”,”smallWidth”:460,”smallHeight”:342,”bigWidth”:728,”bigHeight” :541,”licensing”:”<div class=”mw-parser-output”></div>”}

Check the “Apply the label” box in the center of the window.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/4/43/Sort-Gmail-by-Sender-Step-12-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-12-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/4/43/Sort-Gmail-by-Sender-Step-12- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-12-Version-5.jpg”,”smallWidth”:460,”smallHeight”:346,”bigWidth”:728,”bigHeight” :547,”licensing”:”<div class=”mw-parser-output”></div>”}

Click the gray Choose label… box to the right of the “Apply the label” heading to open a drop-down menu.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/a/ac/Sort-Gmail-by-Sender-Step-13-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-13-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/a/ac/Sort-Gmail-by-Sender-Step-13- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-13-Version-5.jpg”,”smallWidth”:460,”smallHeight”:341,”bigWidth”:728,”bigHeight” :540,”licensing”:”<div class=”mw-parser-output”></div>”}

Click New label… near the top of the drop-down list to open another window.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/6/6d/Sort-Gmail-by-Sender-Step-14-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-14-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/6/6d/Sort-Gmail-by-Sender-Step-14- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-14-Version-5.jpg”,”smallWidth”:460,”smallHeight”:349,”bigWidth”:728,”bigHeight” :553,”licensing”:”<div class=”mw-parser-output”></div>”}

Enter the contact’s name. Type the name of the person you want to filter emails into in the “Please enter a new label name” field at the top of the window.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/b/b7/Sort-Gmail-by-Sender-Step-15-Version-5.jpg/v4-728px-Sort-Gmail- by-Sender-Step-15-Version-5.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/b/b7/Sort-Gmail-by-Sender-Step-15- Version-5.jpg/v4-728px-Sort-Gmail-by-Sender-Step-15-Version-5.jpg”,”smallWidth”:460,”smallHeight”:349,”bigWidth”:728,”bigHeight” :553,”licensing”:”<div class=”mw-parser-output”></div>”}

Click Create at the bottom of the window to create a new folder with the sender’s name.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/7/71/Sort-Gmail-by-Sender-Step-16-Version-3.jpg/v4-728px-Sort-Gmail- by-Sender-Step-16-Version-3.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/7/71/Sort-Gmail-by-Sender-Step-16- Version-3.jpg/v4-728px-Sort-Gmail-by-Sender-Step-16-Version-3.jpg”,”smallWidth”:460,”smallHeight”:343,”bigWidth”:728,”bigHeight” :543,”licensing”:”<div class=”mw-parser-output”></div>”}

Check the box “Also apply filter to matching conversations” in the bottom right corner of the window. This will ensure that old emails from this sender are placed in the newly created folder.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/4/49/Sort-Gmail-by-Sender-Step-17-Version-2.jpg/v4-728px-Sort-Gmail- by-Sender-Step-17-Version-2.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/4/49/Sort-Gmail-by-Sender-Step-17- Version-2.jpg/v4-728px-Sort-Gmail-by-Sender-Step-17-Version-2.jpg”,”smallWidth”:460,”smallHeight”:342,”bigWidth”:728,”bigHeight” :541,”licensing”:”<div class=”mw-parser-output”></div>”}

Check the “Skip the inbox (Archive it)” box if you like. With this option, the email will not show up in the inbox, you can view the email separately by clicking on your label name.

You can still see email in the All Mail section.

{“smallUrl”:”https://www.wikihow.com/images_en/thumb/8/8c/Sort-Gmail-by-Sender-Step-18-Version-2.jpg/v4-728px-Sort-Gmail- by-Sender-Step-18-Version-2.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/8/8c/Sort-Gmail-by-Sender-Step-18- Version-2.jpg/v4-728px-Sort-Gmail-by-Sender-Step-18-Version-2.jpg”,”smallWidth”:460,”smallHeight”:350,”bigWidth”:728,”bigHeight” :554,”licensing”:”<div class=”mw-parser-output”></div>”}

Click Create filter . This will add old emails from the selected person along with future emails to a folder (or “label”) with their name on it.

You can find the label in the left column of the inbox selection, but you may have to click in this area and/or click More below the column to see the label.

Advice

Filters and labels can be used in many ways to move unnecessary emails to the trash.

Warning

There is no official way to organize your email by sender group without having to create a label.

Steps

View all emails from a sender

Create a label rule for the sender

Advice

Warning

Related Posts