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Alphabetical sorting is a skill worth learning in Word, especially if you often have to work with tables of contents and lists. Fortunately, once that is known, the process is very simple. This guide will show you how to sort the list alphabetically on any version of Word.
Steps
For Word 2007/2010/2013
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Open the file you want to edit. You can also copy and paste a list of words to sort into a document. To sort alphabetically, the data needs to be formatted as a list with each item on one line.
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Select the text that you want to sort. If the list is only part of the document, you don’t need to highlight the entire text. If you want to sort a list in a large document alphabetically, simply highlight the required data range.
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Click the Home tab. In the Paragraph section of the Home tab, click the Sort button with the “A” icon above the “Z”, next to the down arrow. The Sort Text dialog box appears. [1] X Research Source
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Select order. By default, sorting takes place by paragraph. Click the Ascending or Descending button to choose how to order the list. Ascending will sort the list in alphabetical order and Descending will do the opposite.
- If you want to sort by the second word of each category (for example, by last name for first name, last name format in English), click the Options button in the Sort Text window. Under “Separate fields by”, select Other and enter a space. Click OK, then choose Word 2 (2nd Word) in the Sort By menu. Finally, click OK to sort the list. [2] X Research Source
For Word 2003 and earlier
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Open the file you want to edit. You can also copy and paste a list of words to sort into a document. To sort alphabetically, the data needs to be formatted as a list with each item on one line.
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/b/b1/Alphabetize-in-Microsoft-Word-Step-6-Version-4.jpg/v4-728px-Alphabetize-in- Microsoft-Word-Step-6-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/b/b1/Alphabetize-in-Microsoft-Word-Step-6- Version-4.jpg/v4-728px-Alphabetize-in-Microsoft-Word-Step-6-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,”bigWidth”:728,”bigHeight” :546,”licensing”:”<div class=”mw-parser-output”></div>”}
Select the text that you want to sort. If the list is only part of the document, you don’t need to highlight all of the information. If you want to sort a list in a large document alphabetically, simply highlight the required data range.
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/0/01/Alphabetize-in-Microsoft-Word-Step-7-Version-4.jpg/v4-728px-Alphabetize-in- Microsoft-Word-Step-7-Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/0/01/Alphabetize-in-Microsoft-Word-Step-7- Version-4.jpg/v4-728px-Alphabetize-in-Microsoft-Word-Step-7-Version-4.jpg”,”smallWidth”:460,”smallHeight”:345,”bigWidth”:728,”bigHeight” :546,”licensing”:”<div class=”mw-parser-output”></div>”}
Click the Table menu, and then choose Sort. The Sort Text dialog box opens.
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Select order. By default, sorting takes place by paragraph. Click the Ascending or Descending button to choose how to order the list. Ascending will sort the list in alphabetical order and Descending will do the opposite. [3] X Research Sources
- If you want to sort by the second word of each category (for example, by last name for first name, last name format in English), click the Options button in the Sort Text window. Under “Separate fields by”, select Other and enter a space. Click OK, then choose Word 2 in the Sort By menu. Finally, click OK to sort the list.
Advice
- You may need to click the down arrow at the bottom of the MS Word menu (such as the Table menu) to expand and see all the options.
- You can use MS Word as a tool to alphabetize text and include it in any software that allows text to be pasted. Just edit in Microsoft Word first, then copy the sorted list and paste it elsewhere.
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wikiHow is a “wiki” site, which means that many of the articles here are written by multiple authors. To create this article, 10 people, some of whom are anonymous, have edited and improved the article over time.
This article has been viewed 24,472 times.
Alphabetical sorting is a skill worth learning in Word, especially if you often have to work with tables of contents and lists. Fortunately, once that is known, the process is very simple. This guide will show you how to sort the list alphabetically on any version of Word.
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