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Microsoft Outlook’s Out of Office Assistant feature allows you to set up automatic replies to people who send emails while you’re on vacation or out of the office. This feature is only available to users with Microsoft Exchange accounts; however, Home users who don’t use an Exchange account can create their own out of office message templates and rules for Outlook to automatically reply. If you’re not sure about your account type, understand that Exchange accounts are commonly used by most businesses or schools. This wikiHow teaches you how to set up an out of office reply in Outlook in both cases: using an Exchange account and another.
Steps
On Outlook 2010-2019 and Outlook for Office 365
- If this option isn’t available, it’s likely that your account isn’t of the Exchange type. Follow the method in this article to enable automatic replies for accounts other than Exchange.
- If you want to specify a time, click the box next to the “Only send during this time range” option, then select the start and end times. For example, if you are planning to travel for two weeks, you can choose the period during which you will be resting so that the answer only works at that time.
- There will be a drop-down box for you to choose the font and size, as well as function buttons for formatting the message text.
On Outlook 2007
- If this option isn’t available, it’s likely that your account isn’t of the Exchange type. Follow the method in this article to enable auto-reply for accounts other than exchange.
- If you want to specify a time, click the box next to the “Only send during this time range” option, then select the start and end times. For example, if you are planning to travel for two weeks, you can choose the period during which you will be resting so that the answer only works at that time.
- There will be a drop-down box for you to choose the font and size, as well as function buttons for formatting the message text.
On Outlook 2003
- If this option isn’t available, it’s likely that your account isn’t of the Exchange type. Follow the method in this article to enable auto-reply for accounts other than exchange.
For non-Exchange accounts
- Enter a subject for the email, such as “Out of office,” so people know they’re getting an automatic response from you.
- Enter the replies that you want to automatically send to the people who will email you in the body of the email. This message will be used as an “out-of-the-office” template.
- Click Next twice to proceed with creating the rule. You need to click Next on the page of options, but leave the boxes in Steps 1 and 2 blank for the rule to work.
- Double-click the template you created earlier to select it as your out-of-office auto-reply.
- Enter a name for the autoresponder rule you just created.
Advice
- You might consider adding actual dates you’re out of the office, as well as alternate contacts, to your out-of-office autoresponder. This information will help individuals know when they can get back to you and who they need to contact when you’re not there.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 4,759 times.
Microsoft Outlook’s Out of Office Assistant feature allows you to set up automatic replies to people who send emails while you’re on vacation or out of the office. This feature is only available to users with Microsoft Exchange accounts; however, Home users who don’t use an Exchange account can create their own out of office message templates and rules for Outlook to automatically reply. If you’re not sure about your account type, understand that Exchange accounts are commonly used by most businesses or schools. This wikiHow teaches you how to set up an out of office reply in Outlook in both cases: using an Exchange account and another.
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