How to Schedule Daily Work

Maintaining a work schedule for a day will help you manage time more effectively. You can get more done and less likely to forget work or get distracted. While it may seem like it’s easier to do something when you have a job, you can feel overwhelmed, cluttered, and forgetful. Scheduling and maintaining it can take some getting used to, but you’ll be glad you did, you’ll feel less stressed and more in control of your life. Preparing a schedule for the day helps you self-regulate and track your attitude by keeping a record of what you did and will have to do. ^{[1] X Research Source}

Table of Contents

Planning

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Choose a calendar. Make sure the calendar has enough room for you to list tasks. Some types of calendars make room for weekly, daily, or hourly planning. You can also use a notebook. Choose the one that best suits your wants and needs. ^{[2] X Research Source} Whatever you choose, focus on that choice. Don’t use one calendar for work, one calendar for school, etc. Everything should be on the same calendar. ^{[3] X Research Sources}

There are also a variety of electronic calendars for phones or laptops that can be synchronized with electronic devices allowing you to view your schedule from anywhere. In addition, there are many applications to help you schedule your daily work, including reminders and timers. ^{[4] X Research Sources}
You may want to choose an electronic or paper calendar with space for notes next to your schedule. This helps you keep track of not only what you did, but how you did it and/or how you felt about it. For example, maybe right under the “Going to the gym” section of your calendar, you want to not only tick it, but also make a note that says, “Ranked another 2km today and feels great!” Writing extra notes can help you better track your attitude. ^{[5] X Research Sources}
If you’re switching from a paper calendar to an electronic one, you may find it exciting for a few days until you get used to the new routine. Maintain both of these methods for the first few days and check to make sure nothing is duplicated or missed.

Sort tasks. The electronic work schedule allows you to colorize different tasks. For example, you might color red for work-related tasks, blue for school activities, green for housework, orange for vacations, and pink for physical activity. You can also do this easily using a paper calendar or notebook; Simply use crayons or markers. Once you’ve distinguished the different tasks that need scheduling, you can research what to prioritize first.

Organizing and coloring tasks also helps you visualize and understand what most of your time is spent doing. For example, you see a lot of red (work) and green (housework) in your calendar, but very little pink (exercise). Seeing as little exercise will keep you motivated to schedule more time for this activity.

Prioritize tasks. It is important that you determine which tasks are most important, need to be done first can not wait. Let’s take an example to understand what is prioritizing. Let’s say we have two tests, one lab report, one essay, and have to present both in the same week. What to do now!

Ask yourself a few questions to see what needs to be done first and how long it will take to get it done: Which task is due first? Which task takes the longest to complete? Which mission is most important, in terms of value? For example, what percentage of your final exam score do tests, lab reports, essays, presentations? Which task is the hardest?
In the end, you need to decide what your priorities are, deadlines, deadlines, or task values. You know yourself and your abilities best. Choose the priority mechanism that’s right for you. ^{[6] X Research Sources}

Mark tasks as priority. After deciding which task to prioritize, mark it off on your calendar. You can view your entire daily schedule and write an “A” next to the important tasks that need to be done first, a “B” next to the things that must be done by the next day, “C” next to the tasks that must be done. completed by Friday, etc..

Set deadlines for each task. Write down how much time you expect to spend on each task. For example, you can schedule a day to study (2 hours), exercise (1 hour), write two emails (30 minutes), and walk the dog (30 minutes). The key is to take the time necessary to complete each task; You will only stress yourself out if you schedule too much and calculate the impractical amount of time to do the task.

Remember to include travel time when scheduling work. For example, do you need to cycle from the library, where you study, to the gym?

Add time off to your schedule. Most people often undercount the amount of time to do the tasks. Calculating all the time used including preparing for the task and cleaning up afterwards will help you organize your daily work schedule more accurately.

Always try to spare a few minutes of extra work time. Add 25% to the time spent on tasks in the calendar. For example, for a task that only takes 4 minutes to do, schedule it for 5 minutes, for tasks that take 8 minutes to do, schedule it to be 10 minutes, etc. Such extra minutes will be added to and give you buffer time to avoid delays or slowdowns.
Ask yourself, are there other small tasks besides the larger ones that need to be included in the schedule? For example, do you need to shower after exercising? How often do you spend 15 minutes chatting with your friends in the dressing room? Most people see a scheduled exercise time of 1 hour but actually it lasts more than 2 hours.

Leave gaps in your schedule. Keep spaces at the bottom of your calendar for lower-priority tasks or work that comes up later in the week. If you have time today or sometime during the week, you can plan to do such things to prepare in advance. These additional tasks may include cleaning out the storage space or reorganizing the home tax return system. These are low-priority tasks that you’ll also have to complete but don’t rush or have a specific deadline.

Stick to the Work Schedule

Check the work schedule. Make it a habit to check your schedule every morning and evening to prepare for the next day. Every day, you need to take a few minutes, maybe after your morning coffee, or while on the go, reviewing what needs to be done for the day, needing to add a new task or mark a task done. .

Reviewing and editing your schedule a few minutes before you start working can be a great way to get motivated to start your day! ^{[7] X Research Sources}
Use a timer on your phone or computer to remind you of a task or appointment. For example, many doctor or dentist appointments are booked long in advance. So it’s helpful to have a timer reminding you that your appointment is about a week away. That way, you can plan your work accordingly.

Complete tasks in order of priority. You have prioritized tasks in your schedule, so let’s do each one in turn.

Adjust your work schedule if necessary. While you should stick to your schedule as closely as possible, sometimes things happen and you need to adjust. Move flexible or low-priority tasks to another day if there’s more urgency, or conflicts or complications arise.

However, be careful not to let the tasks pile up or often move to the next day. If you find this to be the case, spend extra time on each task in your schedule each day instead of pushing it back a few days later.

Mark completed tasks. For many people, this is a bonus! Remember to move the unfinished work today to the next day’s schedule.

Reward yourself! It’s important to give yourself positive encouragement after completing a task and sticking to a schedule. After the day’s work is done, treat yourself to relaxing time in the bath, watching your favorite TV show or having a sweet treat. You will feel fulfilled and worthy of the rewards you have achieved. ^{[8] X Research Sources}

Evaluate and adjust if necessary. It’s important to check regularly to see if the work schedule is right for you. One of the ways to do that is to look at your calendar and assess your feelings and thoughts. Do you find most tasks marked complete and generally feel positive and productive? If the answer is “yes”, then the work schedule is perfect for you!

However, if you find too many tasks are constantly being pushed to the next day (and the next day, etc.) and feel frustrated, maybe you should adjust your schedule.
Identify problem areas by looking at your schedule and seeing which jobs are slowing down. You may need to re-evaluate and re-prioritize if the task is important to you (exercise, for example). You also need to rethink the time spent on each task. For example, instead of spending 2 hours getting ready in the morning, consider cutting it down to 1 hour three days a week and running 30 minutes of that extra time.
Remember that changing your schedule is regular and completely normal. It takes a long time to get the best daily work schedule for each person.

Advice

Time is money. Maintaining a work schedule will help you make the most of the time you have.
Keeping a schedule can help you spot patterns of activities that are often overlooked. For example, maybe you’re tired when you wake up on Thursdays from hanging out with friends after work every Wednesday night. You can adjust your lifestyle accordingly when you spot that habit. Instead of going out every week, you can go out every two weeks, so you still have a good time with your co-workers but won’t be tired every Thursday. ^{[9] X Research Source}
Scheduling your work and sticking to it can help you be more efficient and productive because you stick to your work by a predetermined deadline. That means you can avoid the “Not enough time!” excuse. ^{[10] X Research Source}

Warning

Don’t hesitate. It just makes you extremely stressed, disorganized, and irritable.

Steps

Planning

Stick to the Work Schedule

Advice

Warning

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