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This article was co-written by Kathi Burns, CPO®. Kathi Burns is a certified layout expert and founder of addSpace To Your Life!, her business is on a mission to help people take ownership of their space and personal image through creating control, change, and organize life. Kathi has over 16 years of placement experience and her work has been featured in Better Homes and Gardens, NBC News, Good Morning America and Entrepreneur. She holds a bachelor of science degree in communications from Ohio University.
This article has been viewed 69,925 times.
Maintaining a work schedule for a day will help you manage time more effectively. You can get more done and less likely to forget work or get distracted. While it may seem like it’s easier to do something when you have a job, you can feel overwhelmed, cluttered, and forgetful. Scheduling and maintaining it can take some getting used to, but you’ll be glad you did, you’ll feel less stressed and more in control of your life. Preparing a schedule for the day helps you self-regulate and track your attitude by keeping a record of what you did and will have to do. [1] X Research Source
Steps
Planning
- There are also a variety of electronic calendars for phones or laptops that can be synchronized with electronic devices allowing you to view your schedule from anywhere. In addition, there are many applications to help you schedule your daily work, including reminders and timers. [4] X Research Sources
- You may want to choose an electronic or paper calendar with space for notes next to your schedule. This helps you keep track of not only what you did, but how you did it and/or how you felt about it. For example, maybe right under the “Going to the gym” section of your calendar, you want to not only tick it, but also make a note that says, “Ranked another 2km today and feels great!” Writing extra notes can help you better track your attitude. [5] X Research Sources
- If you’re switching from a paper calendar to an electronic one, you may find it exciting for a few days until you get used to the new routine. Maintain both of these methods for the first few days and check to make sure nothing is duplicated or missed.
- Organizing and coloring tasks also helps you visualize and understand what most of your time is spent doing. For example, you see a lot of red (work) and green (housework) in your calendar, but very little pink (exercise). Seeing as little exercise will keep you motivated to schedule more time for this activity.
- Ask yourself a few questions to see what needs to be done first and how long it will take to get it done: Which task is due first? Which task takes the longest to complete? Which mission is most important, in terms of value? For example, what percentage of your final exam score do tests, lab reports, essays, presentations? Which task is the hardest?
- In the end, you need to decide what your priorities are, deadlines, deadlines, or task values. You know yourself and your abilities best. Choose the priority mechanism that’s right for you. [6] X Research Sources
- Remember to include travel time when scheduling work. For example, do you need to cycle from the library, where you study, to the gym?
- Always try to spare a few minutes of extra work time. Add 25% to the time spent on tasks in the calendar. For example, for a task that only takes 4 minutes to do, schedule it for 5 minutes, for tasks that take 8 minutes to do, schedule it to be 10 minutes, etc. Such extra minutes will be added to and give you buffer time to avoid delays or slowdowns.
- Ask yourself, are there other small tasks besides the larger ones that need to be included in the schedule? For example, do you need to shower after exercising? How often do you spend 15 minutes chatting with your friends in the dressing room? Most people see a scheduled exercise time of 1 hour but actually it lasts more than 2 hours.
Stick to the Work Schedule
- Reviewing and editing your schedule a few minutes before you start working can be a great way to get motivated to start your day! [7] X Research Sources
- Use a timer on your phone or computer to remind you of a task or appointment. For example, many doctor or dentist appointments are booked long in advance. So it’s helpful to have a timer reminding you that your appointment is about a week away. That way, you can plan your work accordingly.
- However, be careful not to let the tasks pile up or often move to the next day. If you find this to be the case, spend extra time on each task in your schedule each day instead of pushing it back a few days later.
- However, if you find too many tasks are constantly being pushed to the next day (and the next day, etc.) and feel frustrated, maybe you should adjust your schedule.
- Identify problem areas by looking at your schedule and seeing which jobs are slowing down. You may need to re-evaluate and re-prioritize if the task is important to you (exercise, for example). You also need to rethink the time spent on each task. For example, instead of spending 2 hours getting ready in the morning, consider cutting it down to 1 hour three days a week and running 30 minutes of that extra time.
- Remember that changing your schedule is regular and completely normal. It takes a long time to get the best daily work schedule for each person.
Advice
- Time is money. Maintaining a work schedule will help you make the most of the time you have.
- Keeping a schedule can help you spot patterns of activities that are often overlooked. For example, maybe you’re tired when you wake up on Thursdays from hanging out with friends after work every Wednesday night. You can adjust your lifestyle accordingly when you spot that habit. Instead of going out every week, you can go out every two weeks, so you still have a good time with your co-workers but won’t be tired every Thursday. [9] X Research Source
- Scheduling your work and sticking to it can help you be more efficient and productive because you stick to your work by a predetermined deadline. That means you can avoid the “Not enough time!” excuse. [10] X Research Source
Warning
- Don’t hesitate. It just makes you extremely stressed, disorganized, and irritable.
This article was co-written by Kathi Burns, CPO®. Kathi Burns is a certified layout expert and founder of addSpace To Your Life!, her business is on a mission to help people take ownership of their space and personal image through creating control, change, and organize life. Kathi has over 16 years of placement experience and her work has been featured in Better Homes and Gardens, NBC News, Good Morning America and Entrepreneur. She holds a bachelor of science degree in communications from Ohio University.
This article has been viewed 69,925 times.
Maintaining a work schedule for a day will help you manage time more effectively. You can get more done and less likely to forget work or get distracted. While it may seem like it’s easier to do something when you have a job, you can feel overwhelmed, cluttered, and forgetful. Scheduling and maintaining it can take some getting used to, but you’ll be glad you did, you’ll feel less stressed and more in control of your life. Preparing a schedule for the day helps you self-regulate and track your attitude by keeping a record of what you did and will have to do. [1] X Research Source
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