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How to Scan Documents to PDF

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This is an article that shows you how to scan paper documents into PDF files and save them on your Windows or Mac computer. If the text has been scanned to an image, you can convert the image to a PDF file with a free online converter.

On Windows

Image titled Scan Documents Into PDF Step 1

Image titled Scan Documents Into PDF Step 1

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Connect the scanner to the computer. Depending on the type of scanner in use, you may be able to do this with a USB cable, or use a wireless connection through your network if the scanner has this feature.

  • Each scanner model is different, so you need to refer to the user manual to know how to connect the scanner to the computer.
Image titled Scan Documents Into PDF Step 2

Image titled Scan Documents Into PDF Step 2

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Place the text in the scanner. This is the text that you want to convert to a PDF file.
Image titled Scan Documents Into PDF Step 3

Image titled Scan Documents Into PDF Step 3

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Open Start

Windows Start

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by clicking the Windows icon in the lower left corner of the screen.

Image titled Scan Documents Into PDF Step 4

Image titled Scan Documents Into PDF Step 4

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Enter fax and scan into Start. This is to search for the Fax and Scan program on your computer.
Image titled Scan Documents Into PDF Step 5

Image titled Scan Documents Into PDF Step 5

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Click Fax and Scan . It’s the printer icon at the top of the Start window. Your computer’s Fax and Scan program will open when you click this icon.
Image titled Scan Documents Into PDF Step 6

Image titled Scan Documents Into PDF Step 6

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Click New Scan . It’s the button in the upper-left corner of the Fax and Scan window. You will see a new window appear on the screen.
Image titled Scan Documents Into PDF Step 7

Image titled Scan Documents Into PDF Step 7

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Make sure your scanner is selected. If your network has multiple scanners, you must check the “Scanner” section at the top of the window to make sure the scanner shown here is the one you want to use.

  • If the selected scanner is not the one you want, click Change… and select the appropriate scanner.
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Image titled Scan Documents Into PDF Step 8

Image titled Scan Documents Into PDF Step 8

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Select the document type. Click the “Profile” drop-down box, and then click one of the following options:

  • Photo (Photo)
  • Documents (Text)
Image titled Scan Documents Into PDF Step 9

Image titled Scan Documents Into PDF Step 9

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Select the scanner type. Click the “Source” drop-down box, and then click one of the following options:

  • Feeder – Use this option when your document is fed to the scanner via the input tray. This is the right choice for scanning multiple documents into a single PDF file.
  • Flatbed – This is an option for scanners that need to open the lid to place text.
Image titled Scan Documents Into PDF Step 10

Image titled Scan Documents Into PDF Step 10

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Click Scan at the bottom of the window. Thus, the document will be scanned to your computer.

  • You can also change the color selection here before clicking Scan .
Image titled Scan Documents Into PDF Step 11

Image titled Scan Documents Into PDF Step 11

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Click File . When the text scan is complete, you’ll click this tab in the upper-left corner of the window. A menu will appear on the screen.
Image titled Scan Documents Into PDF Step 12

Image titled Scan Documents Into PDF Step 12

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Click Print… (Print… ) in the menu that appears.
Image titled Scan Documents Into PDF Step 13

Image titled Scan Documents Into PDF Step 13

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Click the “Printer” selection box. You’ll see this option in the upper-left corner of the Print window.
Image titled Scan Documents Into PDF Step 14

Image titled Scan Documents Into PDF Step 14

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Click Microsoft Print to PDF in the Printer menu.

  • If you don’t see this option, use the default settings to scan the data to an image file on your computer, and then convert the image to a PDF.
Image titled Scan Documents Into PDF Step 15

Image titled Scan Documents Into PDF Step 15

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Click Print in the lower-right corner of the window.
Image titled Scan Documents Into PDF Step 16

Image titled Scan Documents Into PDF Step 16

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Select the save folder. Click a folder on the left side of the window.
Image titled Scan Documents Into PDF Step 17

Image titled Scan Documents Into PDF Step 17

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Name the PDF file. You’ll enter a name in the field to the right of the “File name” heading.
Image titled Scan Documents Into PDF Step 18

Image titled Scan Documents Into PDF Step 18

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Click Save at the bottom of the window. This is the operation to save the scanned data in PDF format in the selected folder.

On Mac

Image titled Scan Documents Into PDF Step 19

Image titled Scan Documents Into PDF Step 19

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Connect the scanner to the computer. Depending on the type of scanner in use, you may be able to do this with a USB cable, or use a wireless connection via Wi-Fi if the scanner has this feature.

  • Each scanner model is different, so you need to refer to the user manual to know how to connect the scanner to the computer.
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Image titled Scan Documents Into PDF Step 20

Image titled Scan Documents Into PDF Step 20

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Place the text in the scanner. This is the text that you want to convert to PDF.
Image titled Scan Documents Into PDF Step 21

Image titled Scan Documents Into PDF Step 21

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Click Go . You’ll see this option in the menu line in the upper-left corner of your Mac’s screen.

  • If you don’t see Go , you’ll click on your Mac desktop or open a new Finder window.
Image titled Scan Documents Into PDF Step 22

Image titled Scan Documents Into PDF Step 22

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Click Applications near the bottom of the Go menu. Your Mac’s Applications folder will open right away.
Image titled Scan Documents Into PDF Step 23

Image titled Scan Documents Into PDF Step 23

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Double-click Image Capture with the camera icon. The screen will display the Image Capture window.

  • You may have to scroll down to see Image Capture.
Image titled Scan Documents Into PDF Step 24

Image titled Scan Documents Into PDF Step 24

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Select the scanner. Click the scanner’s name in the upper-left corner of the window. [1]
Image titled Scan Documents Into PDF Step 25

Image titled Scan Documents Into PDF Step 25

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Select the scanner type. Click the selection box next to “Scan Mode”, then click one of the following options:

  • Feeder – Use this option when your document is fed to the scanner via the input tray. This is the right choice for scanning multiple documents into a single PDF file.
  • Flatbed – This is an option for scanners that need to open the lid to place text.
Image titled Scan Documents Into PDF Step 26

Image titled Scan Documents Into PDF Step 26

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Select the save folder. Click the “Scan To” selection box, and then click a folder (such as Desktop ) that you want to use to save the PDF file.
Image titled Scan Documents Into PDF Step 27

Image titled Scan Documents Into PDF Step 27

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Click the Format selection box in the middle of the right side of the page.
Image titled Scan Documents Into PDF Step 28

Image titled Scan Documents Into PDF Step 28

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Click PDF . This is the option in the Format pane. With this operation, your document will be scanned into PDF format.

  • If you don’t see this option, you can use the default settings to scan the content to an image file on your computer, and then convert the image to a PDF.
Image titled Scan Documents Into PDF Step 29

Image titled Scan Documents Into PDF Step 29

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Click Scan in the lower-right corner of the window. With this operation, your document will be scanned to your computer and saved as a PDF file in the selected folder.

Convert scanned images into PDF files

Image titled Scan Documents Into PDF Step 30

Image titled Scan Documents Into PDF Step 30

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Open the PNG to PDF converter page. Visit http://png2pdf.com/ from your computer’s web browser. If you cannot directly scan text to PDF file, this website will allow you to convert scanned images (such as PNG) into PDF files.

  • If you have scanned text to JPG files on your computer, go to http://jpg2pdf.com/.
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Image titled Scan Documents Into PDF Step 31

Image titled Scan Documents Into PDF Step 31

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Click UPLOAD FILES (Upload Files) in the middle of the page. This is to open a File Explorer (Windows) or Finder (Mac) window.
Image titled Scan Documents Into PDF Step 32

Image titled Scan Documents Into PDF Step 32

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Select the image containing the scanned content. Go to the folder where the scanned image is stored, and then click on the image to select it.
Image titled Scan Documents Into PDF Step 33

Image titled Scan Documents Into PDF Step 33

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Click Open in the lower-right corner of the window. With this operation, the image will be uploaded to the PNG (or JPG) file conversion page to PDF.
Image titled Scan Documents Into PDF Step 34

Image titled Scan Documents Into PDF Step 34

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Wait for your image to be converted to a PDF file. This process only takes a few seconds.
  • Image titled Scan Documents Into PDF Step 35

    Image titled Scan Documents Into PDF Step 35

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    Click DOWNLOAD (Download). It’s the button below the converted file that’s showing up in the middle of the window. When you click here, the PDF file will be downloaded to your computer.

    • Advice

    • Users of Windows 7 and earlier operating systems cannot directly scan data into PDF files. In this case, the best option is to use the default scan settings and convert the scanned image into a PDF file.

    Warning

    • Fax and Scan (on Windows) and Image Capture (on Mac) are both free to use on the appropriate operating system. However, if you want to use Adobe Acrobat or a similar program, you must pay a fee through your account or membership registration to use the scan data to PDF function.

    This is an article that shows you how to scan paper documents into PDF files and save them on your Windows or Mac computer. If the text has been scanned to an image, you can convert the image to a PDF file with a free online converter.

    Thank you for reading this post How to Scan Documents to PDF at Tnhelearning.edu.vn You can comment, see more related articles below and hope to help you with interesting information.

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