How to Scan Documents on Canon Printers

This is an article on how to scan documents to a computer file using a Canon multifunction printer. You can do this on Windows and Mac computers.

Table of Contents

Prepare before scanning

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Make sure your Canon printer has a scan function. If it’s a “multifunction” printer, you can scan documents. Some other printer models can also scan, but you need to check the product information page or the document related to the printer for accuracy.

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Connect the printer to the computer . Most Canon printers with scanning capabilities connect wirelessly via the touch panel, but you’ll probably still need to connect the printer to your computer using a USB cable.

Tip: Most printers come with a USB cable that you can use in case the wireless connection doesn’t work.

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Download and install printer drivers and utilities. If the printer comes with a CD or DVD, you can use that disc to install the printer driver. The printer driver will come with an IJ Scan Utility that you can use to scan documents. ^{[1] X Research Source} If the printer does not come with a CD or DVD, follow the steps below to download the driver for the printer:

Go to https://www.usa.canon.com/internet/portal/us/home/support/drivers-downloads in a web browser.
Click Printers .
Select the model number or type the model number in the search bar and press Enter .
Select the operating system by selecting in the drop-down menu next to the heading “Operating System.” (If there is no driver for your operating system, you probably don’t need to install the driver.)
Click Select next to the driver you want to download.
Click Download .
Open the installation file and follow the instructions.

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Turn on the printer (if necessary). Simply press the printer’s power button. If the printer does not start, you will have to check that the printer is connected to an available power source.

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Open the scanner. You will see the scanner glass when you open the scanner cover.

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Place the document in the scanner with the side to be scanned facing down. You’ll see a note next to the glass indicating which direction the document should be placed into the scanner.

If your Canon printer has an automatic document feeder, place the document in the tray with the side to be printed facing up. Align the guides on the document tray so that they are flush with the width of the paper. You will hear a beep when the document is properly inserted.
Consult your Canon manual if you do not know how to use the printer’s built-in scanner.

Scan documents using IJ Scan Utility

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Navigate to the IJ Scan Utility folder. Follow one of these steps to navigate to the IJ Scan Utility folder on PCs and Macs:

On a Windows machine:
- Click the Windows Start button.
- Open the Canon Utilities folder.
On a Mac:
- Click Go in the menu bar.
- Click Applications .
- Open the Canon Utilities folder.
- Open the IJ Scan Utility folder.

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Launch the IJ Scan Utility. This utility has an icon that looks like a document page next to the scanner. Click this icon in the IJ Scan Utility folder.

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Click Settings . It is located in the lower right corner of the IJ Scan Utility application.

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Click Document Scan . It’s on the second option in the menu on the left side.

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Select “PDF (Multiple Pages).” To do this, click the drop-down menu next to “Data Format” and select “PDF (Multiple Pages).This option allows you to scan multiple pages into a single document.

Some printers can be set to automatically scan both sides of a document page. If your printer has this option, select “Document (ADF/Platen)” in the drop-down menu next to “Select source” to enable this mode.

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Select the storage location and click Ok . Use the drop-down menu next to “Save in” to choose a save location for the document. Then click Ok .

By default, documents will be saved in the “Documents” folder.

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Click Document . It’s the second option in the IJ Scan Utility window. It has an icon that says “PDF” next to a document. At this point your document begins to be scanned. Scanning time can be up to one minute.

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Place the next sheet in and click Scan . If you have more than one document to scan, place the next sheet on the printer or into the automatic document feeder. Make sure the document is aligned with the arrow in the inner left corner of the printer face. Click Scan when you are ready to scan the document.

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Click Exit . After you have finished scanning the document, click Exit . The document will be saved as a PDF file in the Documents folder, or in the location you selected to save the document. ^{[2] X Research Source}

Perform a scan operation on a Windows computer

READ More: How to Write Feedback

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Open Start

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. Click the Windows icon in the lower left corner of the screen.

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Enter windows fax and scan into Start. This will search for the Fax and Scan application on the Windows computer.

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Click Windows Fax and Scan . This is the first application on the Start window. The Fax and Scan application window will appear immediately after the click.

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Click New Scan . This option is displayed in the upper-left corner of the Fax and Scan window. A new window will appear on the screen.

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Make sure your scanner is selected. You will see the word “Canon” and the model number of the printer. If you see different information, click Change … and select your Canon printer.

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Select the document type. Click the “Profile” selection box, then select a document type (such as Photo ) in the list that appears.

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Select the color of the document. Click the “Cpor format” selection box, and then choose either Cpor (Color) or Black and White.

The scanner will have additional (or limited) options for color formats.

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Select the file type. Click the “File type” selection box, then click the file type (such as PDF or JPG ) that you want to use to save the scanned document on your computer.

Tip: Since you are scanning a document, you will often choose the PDF format here.

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Change other options on the page. Depending on the scanner in use, you will have other options (such as “Respution”) to adjust before scanning the document.

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Click Preview . This is the option at the bottom of the window. This will give you a preview of the visible portion of the document to be scanned.

Tip: If the displayed content looks distorted, uneven, or out of place, you can adjust the document in the scanner and click Preview again to see if the adjustment changes the display.

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Click Scan . This option is at the bottom of the window. Your document will be scanned onto your computer. To find the scanned file, do the following:

Open Start

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Open File Explorer

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Click Documents on the left side of the window.
Double-click the Scanned Documents folder

Perform a scan on a Mac computer

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Open the Apple menu

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. Click the Apple icon in the upper left corner of the screen. A selection list will appear here.

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Click System Preferences… (System Preferences…). This is the option at the top of the displayed menu.

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Click Printers & Scanners . The printer icon displays on the right side of the System Preferences window.

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Select Canon printer. Click the “Canon” option in the upper left corner of the window.

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Click the Scan tab. You will see this option at the top of the window.

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Click Open Scanner… . This is the option near the top of the Scan tab in the window.

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Click Show Details . This option is displayed in the lower right corner of the window.

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Select the file type. Click the “Format” selection box, then click the file type (such as PDF or JPEG ) that you want to use to save the file.

Tip: When scanning non-image documents, you’re better off choosing PDF .

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Choose color. Click the “Kind” drop-down box at the top of the page, then choose a color (such as Black and White).

Maybe the scanner won’t have many options here.

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Select the save folder. Click the “Save To” drop-down box, then click the folder where you want to save the scanned document (such as Desktop ).

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Change other options on the page. Depending on the file type to be scanned, you can change the “Respution” or “Orientation” value here.

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Click Scan . This is the button in the lower right corner of the window. Your document will be scanned onto your computer. When the scan is complete, you can find the document in the selected save folder.

How to Scan Documents on Canon Printers

Steps

Prepare before scanning

Scan documents using IJ Scan Utility

Perform a scan operation on a Windows computer

Perform a scan on a Mac computer

Advice

Steps

Prepare before scanning

Scan documents using IJ Scan Utility

Perform a scan operation on a Windows computer

Perform a scan on a Mac computer

Advice

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