How to Quit a Job Politely

It’s time for a change, whether for a new career or simply a new challenge. The procedure to resign is quite simple: send a notice, preferably in advance. But if you don’t want to cross the drawbridge and interfere with future opportunities, you need to be especially careful and thoughtful. Quitting a job is fairly easy, but politely resigning is not. This article will focus on a few ways to make your resignation process as smooth and as grudge-free as possible.

Table of Contents

Choose the right time to resign

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Try to end well. Most people submit their resignation when they feel exhausted and as if they are no longer able to do their job. This feeling of burnout often causes a lack of productivity. While this is understandable, you need to do your best in the final project. You may end up wanting to hear from your boss in the future (or you may even want to work with them again). It would be better to be remembered as a diligent, full-time employee. ^{[1] X Research Source}

Know any benefits you’re eligible for. If you are about to resign, you may be able to receive severance pay, or unemployment benefits. They will be essential if you don’t have a new job yet. Resigning may make you ineligible for anything. In many cases, it’s better to get these benefits while looking for your next position.

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Set up a plan to send notifications . If you want to quit your job in the best way possible, you shouldn’t leave your boss in the predicament of having to struggle to find your replacement. You should give at least two weeks’ notice (or the minimum specified in your employment contract, if applicable) so that your boss can prepare someone else to do the work for you, or have time to carefully prepare for the job. replacement. ^{[2] X Research Source}

Even if your contract does not specify a specific notice period, you should give 2-3 weeks notice to show politeness to your boss. Notifying more than 2 weeks will prevent your boss from finding a suitable replacement; If it’s 3 weeks earlier, your boss will wonder why you’re still hanging around the company.

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Keep the decision private. Once you’ve made up your mind, don’t brag around the company until your immediate supervisor hears. You should think more deeply, like a general, and know that knowledge is power.

Give your boss or supervisor time to receive and process the information. If the company makes an offer to keep you, it can be awkward if you’ve already told your co-workers the plan.
Determine how to share information about your departure with all employees after you’ve talked to your boss. Your boss may email the entire company, or ask you to send your own announcement. Avoid mentioning your departure to anyone before discussing the details with your boss.

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Resolve any outstanding issues. This is a respectful and thoughtful act you can take and your boss and co-workers will appreciate it. Complete the project you are working on and have instructions ready for the person who will take your place. Consider leaving instructions on where you’re leaving on any permanent project, and any other essentials your replacement needs to know about what you’re working on. Be sure to make sure all your paperwork is organized, labeled, and easy to find – you don’t want a panicking colleague calling you after you’ve quit because they can’t find it. see a document. ^{[3] X Research Sources}

This is especially important if you work in a team. Once you’ve given your two-week notice, you’ll need to discuss with your team who will take on what until the company has found a replacement for you.

Write a resignation letter

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Know what you shouldn’t include in your resignation letter. Never write anything that is rude, offensive, or just plain evil. You’ll probably need to contact your boss later on (you might even be able to work with them again), so it’s best to maintain respect in your letter. Otherwise, short, evil and childish words will come back to haunt you. ^{[4] X Research Sources}

Example of what you should not write: “Mr. An: I resign. I hate working here. He is a fool. He still owes me 10 million dong for holidays and sick days. -Jar” .

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Write a suitable resignation letter. A few details can help you distinguish a good letter from a great one. In the letter, you should follow the instructions listed below.

A standard resignation letter would look like this: “Dear Mr. Nam: It is an honor for me to work for Sao Mai company. I am writing this letter to inform you that I will be leaving my job to accepted a new position at another company from [at least 2 weeks before the date of the conversation and the letter]. Please accept my thanks for the company, and best wishes to you and the whole company. Best wishes. Best regards, Ngoc Hai”

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Be friendly and respectful. If you and your boss call each other by first names, you can use them in your letter. There’s no need to sound too rigid if you and your boss call each other by first names. Also, mentioning their name adds a friendly touch to the letter and eases the sting a bit.

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Make it clear that you are leaving for a good cause. Sometimes, the company will make an offer to keep employees who want to leave. If you are certain that you want to leave the company, you need to make sure you state how you feel.

Write something like “I submit my resignation under [your title] effective as of [date you intend to be your last day of employment].”

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Show your appreciation for working here. Even if you hate your job by the minute, you should try to give it a compliment. A statement like “I feel like I have learned a lot from the art gallery world” would be very polite (even if you really mean that I have learned a lot). about the art gallery world and I’ll never go back to it again).

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Review your achievements. Don’t brag, but mention a few projects you’ve worked on, and how proud you are of them. This is important because your resignation letter will be on file, along with any negative comments your boss will add to your resume. Mentioning your achievements will help you if you are applying for a job that is reviewed by the same Human Resources department, as your resume will be evaluated and your achievements will be one of the first factors. first recorded.

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Ends with enthusiasm. Mention how grateful you are for the opportunity to work for the company, and that you truly appreciate the people who work there (including your boss).

Say something like, “I would never have been able to pursue my dream of becoming a prolific writer without the insight gained from the publishing industry through working for the public. this wonderful company”. You can thank your boss directly and include the name of anyone you respect.

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Have a copy of your resignation letter in hand when you talk to your boss. You should not send mail via email, as this is considered unprofessional. Print it out and hand it to your boss when you meet with them to discuss your resignation.

Meet the boss

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Ask to meet with your boss to discuss important matters. Knocking on the office door and asking to see your boss for a moment is enough – just remember to respect the fact that your supervisor still has work to do, and won’t be able to stop things at the moment you’re ready to inform. Let them know this news. Another option is to ask if your boss has time to meet the next day. Doing this will give them the opportunity to spend some time alone focusing on your news.

If there’s too much going on, you’ll only create more trouble for them, so, if possible, wait until your boss has had some time to focus on what you want to say. .

READ More: How to Introduce Yourself

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Be prepared, direct, and polite. Rehearsing discreetly in advance will help you become available when your supervisor asks to speak with you. Most managers are very busy and they will appreciate your direct approach, ignoring the temptation to “de-escalate the situation”, “find the right way to say this”, or go round and round. country. You could say something like:

“I’ve been pondering my options at the company for a while, and I’ve decided it’s time to move on. I’m grateful for the opportunity I’ve had here, but I need to make an announcement. two weeks before quitting.”
OR… “I need to let you know that another company has offered me a new position. I’d love to work here, but I need to send you two weeks notice before I leave. work from today. Will my last working day be [any day after two weeks] is it convenient for you?”.

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Be willing to discuss reasons for leaving. Maybe you’ve worked with your boss for a while, and no matter what reason you quit, they’ll probably wonder. You should have a concise and easy-to-understand response ready. If you quit because you hate your job, try to tailor your answer in a way that isn’t offensive. Instead of “I hate working here,” you can say, “I think it’s time for me to take my career in a new direction.” ^{[5] X Research Sources}

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Consider the possibility of the company making an offer to keep you. Your boss may value you more than you know, and make offers to keep you. Being polite and respectful when resigning will make this possible. You need to consider in advance whether you would stay if you received a raise, benefit increase, promotion, or other incentive.

Meetings with your boss will mainly be an opportunity to negotiate, so you need to be prepared, and know your limits. If staying at the company was an option for you, what would make you open to it? However, you should consider the warning sign in the next section, as the offer to keep you here also carries serious disadvantages.
If your boss makes an offer to keep you, be sure to ask them to put it in writing and sign it. Preferably signed by your boss, supervisor, and Human Resources.
When considering the offer, honestly evaluate why you want to resign – and protect yourself. While a raise sounds pretty good, it probably won’t solve the problem of getting a promotion (if your career advancement is stagnating) or a move to another team (if you’ve got one). personal conflict with the boss).

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Emphasize the positives . You need to be honest, but polite. If your boss asks you if they have anything to do with your decision, and they are involved, it’s best to rely on your improvisation and communication skills to answer. Honest words make the other person feel more comfortable.

In other words, you won’t be doing yourself any good by saying, “Yes, you are a terrible supervisor and I (or anyone else) would be better off without you/ grandma”, (even if this is true). You can be honest without being cruel: “It’s a factor, but not the whole reason. I feel as though our working styles and approaches don’t match, and We may never get along as well as we hope. However, the overall experience has been quite positive; and with this opportunity, I feel very excited about new challenges.”

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Think about the future. Remember, the goal of the polite resignation process is to maintain good relations with colleagues. If you look down on people at what will soon be your old workplace, they won’t write you a good letter of recommendation, or may not tell you about the sales job they heard from a friend. . Remember to be tactful, polite, and smart about your departure to ensure that you give yourself the best chance for future success.

Be aware that some bosses don’t like you being the “determiner”. Be sure to make sure you can actually quit that day because sometimes your supervisor will personally attack you for your resignation, telling you not to give notice, and asking you to leave. rest immediately. You need to be the best judge in this matter, so do your best to gauge whether your boss is one of these types of people – but you need to be careful, sometimes. , you can’t predict what people will do. Re-read the employment contract – you need to be aware of all your and your company’s options for termination. If you do not have a formal contract, you should familiarize yourself with the default terms according to the laws of the city/province where you live.

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Shake hands, smile, and thank your boss. Whether your departure is due to moving, getting a better job, or just to get away from that person, you should show your nobility as you walk out the door.

Shake hands, thank your soon-to-be old supervisor (great!) for “everything” and leave.
Go to your desk and sit there for at least 10 minutes. Now you can tell everyone, but don’t mention your boss’s wrongdoings – be polite and simply acknowledge your departure.

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Notify everyone affected by your termination. After notifying your supervisor, you should personally let your manager or other key employee with whom you have worked that you have resigned.

For example, “I don’t know if you’ve heard of it or not, but I have resigned to take up a position at another company. Before I leave, I wanted to let you know that I am very pleased to be working with you. Friend”. In the future, these people may resign to pursue other work and you want them to keep a positive memory of you. You never know if they’ll be a factor in your next career transition.

Advice

The scoundrel you leave behind today could be your boss again – or maybe even worse, your subordinate – in the future. And you should also remember that sometimes, they don’t know that they are unloved. If people remember you as a positive and tolerant person in the past, your future will be very bright because your old boss, now the new boss, will prioritize you (the friendly person they past memory) than other strangers when recruiting for a new position. This will make it easier for you to move to another branch office, get better assignments, etc.
Remember that few people have the same freedom and freedom as those with nothing to lose – but it won’t help you in the future if you don’t keep your mouth shut because you’ve resigned. Being kind for two weeks won’t hurt you, because you’re about to leave your job, and you’ll soon leave the whole experience behind.

Warning

You should remember to be physically prepared to leave that day: before you resign, you should save on a floppy disk or in a separate email all the things you need and have the right to take with you such as information communications with customers, suppliers, or other relevant persons; sample work; a list of projects you’ve worked on, etc. [You should remember, most of the information and data you have access to while still working at the company will usually be the property and ownership of the company. You should ensure that it is within the scope of the contract and the law before following this advice].

Steps

Choose the right time to resign

Write a resignation letter

Meet the boss

Advice

Warning

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