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This wikiHow teaches you how to print documents on a Windows or Mac computer. First of all you need a printer connected to the computer.
Steps
On Windows
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Make sure the printer is connected and turned on. If the printer uses Wi-Fi, make sure your computer is on the same Internet as the printer; otherwise, you need to plug in a USB cable to connect the two devices.
- Review your printer’s manual to proceed with setup if you have not already done so.
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Open the Start menu 
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. Click the Windows icon in the lower left corner of the screen.
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Open File Explorer 
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. Click the file cover icon in the lower left corner of the Start window.
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Open the document that you want to print. Click the folder containing the document on the left side of the File Explorer window. Common documents that you can print include:
- Word, Excel or PowerPoint documents
- PDF file
- Image
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Select document. Click the document that you want to print.
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Click the Share tab in the upper-left corner of the window. A toolbar will pop up below the Share section.
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Click the Print task in the “Send” section of the toolbar. The Print window will open.
- If the Print button is dimmed, the selected document cannot be printed. You’ll see this with documents like Notepad Next.
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Select the printer. Click the “Printer” drop-down menu and then select your printer’s name.
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Select the number of copies. In the “Copies” box, enter the number of copies of the document you want to print.
- This data is different from the page number.
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Edit other print settings as needed. The menu will be different for each document type, but in general you will have the following options:
- Orientation – Determines whether the document is vertical or horizontal.
- Cpor – Decide between black and white printing and color printing. For color printing, your printer must have color ink.
- Number of sides – Select single-sided printing to print one side of each sheet of paper, or double-sided printing to print both sides of each sheet of paper.
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Click Print at the top or bottom of the window. Your document will start printing.
On Mac
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Make sure the printer is connected and turned on. If the printer uses Wi-Fi, make sure your computer is on the same Internet as the printer; otherwise, you need to plug in a USB cable to connect the two devices.
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Open Finder. Click the blue human face app in the Dock. A Finder window will open.
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Open your document. Click the document folder on the left side of the Finder window and search for your document.
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Select document. Click the document that you want to print.
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Click File in the upper left corner of the screen. A drop-down menu will appear.
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Click Print… at the bottom of the File menu. The Print window will open.
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Select the printer. Click the “Printer” drop-down menu and then select your printer’s name.
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Select the number of copies. In the “Copies” data area, enter the number of copies that you want to create.
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Edit other print settings as needed. Click Show Details first if you want to change any details other than the “Page” setting: [1] X Research Source
- Pages – Select the number of pages to print. If you select “All”, the entire document will be printed.
- Paper size – This option will align margins up or down for different paper sizes.
- Orientation – Determines whether the document is vertical or horizontal.
- Number of sides – Select single-sided printing to print one side of each sheet of paper, or double-sided printing to print both sides of each sheet of paper.
Click Print in the lower-right corner of the window. Your document will start printing
Advice
- You can quickly open the print options panel for any supported document by opening the document and pressing Ctrl + P (Windows) or ⌘ Command + P (Mac).
- If you’re not sure about your printer settings or how the document should be displayed on paper, try pre-printing a first page to see what the document will look like when printed.
- You can also print from an iPhone with the right app or an AirPrint-enabled printer, or from an Android device with CloudPrint.
- Always have a spare roll of ink ready for your personal printer. If the ink is running low or the ink is blurred, the machine will print the document incorrectly.
Warning
- If the document’s computer, printer, and/or program are out of date, you won’t be able to print properly.
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This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 52,034 times.
This wikiHow teaches you how to print documents on a Windows or Mac computer. First of all you need a printer connected to the computer.
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