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This article was co-written by Stefanie Chu-Leong. Stefanie Chu-Leong is the owner and events specialist of Stellify Events, an event management company in the San Francisco Bay Area and Central Valley of California. Stefanie has more than 15 years of event planning experience and specializes in organizing large-scale events or special events. She holds a BA in marketing from San Francisco State University.
There are 8 references cited in this article that you can see at the bottom of the page.
This article has been viewed 32,275 times.
Organizing a surprise birthday party sounds simple, but it takes a bit of planning to make it great. You need to arrange a few basic details about the type of birthday party you want to organize and note what the special guest of the party likes. Once you’ve outlined the details of the party, keep it secret, but reveal enough information to your guests. To bring the main character to the party, you should assign a chaperone and give them some ideas for them to bring the main character to the surprise without revealing the secret.
Steps
Arrange the basics
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Choose a theme for the party. Think about what the main character likes and make it the theme of the party. If you’re celebrating a young child’s birthday, the theme could be his or her favorite toy or story. For older adults, choose topics based on interests or things that interest them. For example, a birthday party might take the theme from a person’s favorite movie. You can instruct party guests to dress up like movie characters. [1] X Research Source
- Remember that you also need to prepare food, decorations, and activities around the theme. Thus, if you want to hold a Hawaiian-style party, you should choose the location as the beach or decorate it in tropical style. Serve tropical cocktails and distribute garlands to party guests.
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Choose the venue of the party. You can party almost anywhere. Choose a venue with enough space for all guests. If you’re planning a big surprise party, you may need to rent a hall. But if the party only has about a dozen people in attendance, you can easily book a seat at a cozy restaurant. [2] X Research Source
- For example, you can throw a party at the main character’s house, at your place, at a restaurant, at a park, or anywhere you think they’re not expecting.
- If you’re planning to rent a party venue, find out about the sound system there and ask what their food and decor policy is.
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Select the date and time of the party. While it’s possible to get your main character’s birthday right, you can surprise them even more by throwing a party a day or two in advance. You need to choose a date and time that is convenient for the majority of guests at the party, and of course the main character is not busy. [3] X Research Sources
- Ask if the protagonist wants to hang out with you on the day you plan to have a party. If they say they have other plans, you will have to change the time of the party.
- Avoid throwing a surprise birthday party after the person’s birthday, or they might think you forgot their important date.
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Prepare food and drink. Usually birthday parties are served with food. If you’re making a birthday party for a young child, you can choose the usual birthday treats (juice, cookies, cupcakes). If it’s an adult’s birthday party, you should serve foods that are easy to prepare and easy to eat. If you don’t want to waste time cooking, you can consider ordering food or making it at a restaurant. [4] X Research Sources
- Choose the right food for the time of the party. For example, if you’re planning a surprise birthday party for someone right after work during the workday, you should prepare a complete meal. But if the party is on a weekend afternoon, you can serve drinks and snacks.
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Make a guest list. Decide on the number of guests at the party and take note of the main character’s personality. If they’re not very extroverted, they may enjoy a small surprise party with family and close friends. If they are people who like to have fun and talk, you can invite more than one person to the party. [5] X Research Sources
- You can ask another person to help you plan and create surprises, especially if that person is also interested in the idea of the party.
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Invite guests to the party. Once you have your guest list, create an event page on social media or call to invite them to your event. Avoid sending out paper invitations so the protagonist doesn’t stumble across the invitation and find out. Be sure to make it clear to your guests that this is a surprise party. [6] X Research Sources
- Think about whether you should invite party guests to bring gifts or contribute food and drinks.
Surprise the party
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Decorate the party at the main character’s residence. If you’re planning to celebrate someone’s birthday at their place, you’ll have to wait until they’re not at home and do it fast. Choose decorations that can be attached easily and make sure they are out of sight before entering the party room. Avoid decorations near windows that they can see when entering. [7] X Research Sources
- If you don’t have much time, decorate the main party room first and move on to other rooms if you have time.
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Decorate the party in another location. If the venue for the surprise birthday party isn’t the person’s home, you can easily pre-decorate it. You can decorate based on the theme of the party, the main character’s favorite colors or the usual birthday decorations like balloons and colored ribbons. Don’t forget that the entrance to the party room should not reveal surprises, so you should avoid hanging banners or balloons at the entrance.
- Ask a few party guests to help you put the decorations on before the other guests arrive.
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Tell guests about the details of the party. When guests accept the invitation to the party, call them or leave details on a social networking site that the protagonist cannot read. To keep it a secret, let your guests know where to park, where to place gifts or food when you arrive at the party, the dress code or dress code, and the exact time you need to be there (usually before the wedding moment). surprise 30 minutes). [8] X Research Sources
- Avoid revealing the details of the party to too many people or to those who are not at the party, as this increases the risk of being overheard.
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Choose an “escort”. Find someone to accompany the main character while you plan and prepare the party. Choose someone the protagonist feels comfortable with (such as a wife, husband, or best friend). This person is responsible for distracting and leading the important person of the party before the moment of surprise.
- Tell your chaperone that you can contact them if you need a little extra delay or need to get your protagonist to the party right away.
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Create a mock event for the “tiger dance”. The easiest way to distract the protagonist is to organize another event that they know about. For example, you could ask your chaperone to invite them out to dinner or to an activity. The main character will not doubt if they are ready for an exciting activity. [9] X Research Source
- If you’re planning to host a party at home, you can ask your chaperone to invite your protagonist to go shopping, to the movies, or go hiking, and make it fun so they don’t want to go home early.
- Make sure the protagonist will dress appropriately. For example, if it’s a masquerade party, you’ll need to get the person dressed for the same activity to suit the surprise birthday party.
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Review your to-do list before the party starts. In order not to miss every detail of the party, make a checklist. Make a list of what needs to be done, when to prepare the food, install the sound system, etc. You can use the checklist to assign tasks to your party guests. [10] X Research Source
- For example, you should ask someone to turn on the lights and music when the protagonist walks in. You can also ask people to watch when the main character appears.
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Tell guests what to do at the crucial moment. Teach those invited to the party what to do so that no one accidentally loses the surprise. You can tell everyone to jump up and say, “Surprise!” or hide party guests in each room so that the main character enters and finds relatives and friends in turn. [11] X Research Source
Bring the main character to the party
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Ask the protagonist to help plan a surprise birthday party for someone else. If you really want to distract the main character, ask them to plan someone’s birthday party. This is great if you don’t have time to direct their attention away from the party. You can make an appointment to meet them in an unadorned room. When it’s time to surprise them, lead them into the party room.
- For example, if the party is at your home, you can decorate the main rooms and make an appointment to meet the person at the back of the house. When everything is ready, you can lead them into the party room.
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Tell the main character that you forgot something. If you’re having fun with your main character as a chaperone, you’ll have to take that person to a surprise birthday party when the time comes. You might say that you “left” something important at home and have to go back to get it.
- This tip only works if the party is at your house or the main character’s house.
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Invite the main character to go with you to do some errands. If you’re going to have the party somewhere (like a restaurant or park), make an appointment with the protagonist. After a few words, you ask them if they’d be willing to go with you to do some errands, and take them to the party.
- For example, the two of you could go out for coffee together. After a while, ask, “A few days ago I left my coat at the restaurant down the street. Can you come and get it with me?”
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Notify the party organizer in advance. If you’re acting as a chaperone, text the party host 10 minutes before bringing the main character in. If you are afraid of revealing your secret, you can ask the host to appoint a “guard” at the entrance to alert other party guests that the main character is coming. [12] X Research Source
- Advance notice is especially important if you’re going to drop bubbles, toss confetti, or shoot glitter. You probably don’t want to spoil the surprise by surprising someone other than your special guest.
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This article was co-written by Stefanie Chu-Leong. Stefanie Chu-Leong is the owner and events specialist of Stellify Events, an event management company in the San Francisco Bay Area and Central Valley of California. Stefanie has more than 15 years of event planning experience and specializes in organizing large-scale events or special events. She holds a BA in marketing from San Francisco State University.
There are 8 references cited in this article that you can see at the bottom of the page.
This article has been viewed 32,275 times.
Organizing a surprise birthday party sounds simple, but it takes a bit of planning to make it great. You need to arrange a few basic details about the type of birthday party you want to organize and note what the special guest of the party likes. Once you’ve outlined the details of the party, keep it secret, but reveal enough information to your guests. To bring the main character to the party, you should assign a chaperone and give them some ideas for them to bring the main character to the surprise without revealing the secret.
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