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How to Insert Equations in Microsoft Word

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Modern versions of Word have most of the symbols and equations required by math professionals. You can enter these factors quickly using keyboard shortcuts or look in the convenient Equation menu, depending on your preference. It’s slightly different if you’re using a Mac, or a version of Word from 2003 or below. Note, the “Insert Object” method in Word 2003 is not applicable to new versions. You can also write equations in Word using the mobile app. This is an article on how to insert equations in Microsoft Word in all cases.

Using the Windows computer keyboard: from Microsoft Word 2007 to present

Image titled Insert Equations in Microsoft Word Step 9

Image titled Insert Equations in Microsoft Word Step 9

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Press Alt and = . This will insert the equation where the cursor is located and open the equation tool.
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Image titled Insert Equations in Microsoft Word Step 3

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Insert the symbol by typing “symbpname” and pressing the spacebar. If you know the name of the icon, just type “” and enter the name of the icon. For example, to type the word theta in Greek, you would type theta and press the spacebar to convert. You can also refer to https://www.rapidtables.com/math/symbps/Basic_Math_Symbps.html to see the names of the icons.
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Image titled Insert Equations in Microsoft Word Step 11

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Add fractions using / . For example, typing “a/b” (and pressing the spacebar) puts a over b like a fraction.
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Image titled Insert Equations in Microsoft Word Step 6

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Group expressions using parentheses (). Parentheses () are often used to group parts of expressions in the equation tool. For example, “(a+b)/c” will turn the expression a+b into the upper part of the fraction, but without displaying the brackets.
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Image titled Insert Equations in Microsoft Word Step 7

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Use _ and ^ to add subscript and superscript. For example, “a_b” will make b the subscript of a , and vice versa, “a^b” will make b the exponent of a . The superscript and the subscript can be used at the same time, and is how the equation tool adds the limit of integration. For example, typing “int_a^b” and pressing the spacebar will display the integral equation a to b .
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Image titled Insert Equations in Microsoft Word Step 8

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Insert a function by pressing the spacebar after the function name. Trigonometric functions such as sin , arctan and others such as log and exp are recognized; however, you must press the spacebar after entering the function name for the equation tool to convert it to a function.
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Image titled Insert Equations in Microsoft Word Step 9

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Change font style. You can change the font style during text editing. To create bold and italic typefaces, you’ll use the familiar keyboard shortcut: Ctrl + B or Ctrl + I . To enter text in a ‘normal’ equation, you need to enclose the text in quotes. To convert a character to an index, you would use “script”. For example, “scriptF” will turn F into an index.
Image titled Insert Equations in Microsoft Word Step 10

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Image titled Insert Equations in Microsoft Word Step 10

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Learn more keyboard shortcuts. Entering equations is faster than selecting symbols and structures in the menu, but you have to know some keyboard shortcuts. Through the steps above, you should be able to guess most of the necessary keyboard shortcuts. [1] [2] [3]

Use mobile apps

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Image titled Insert Equations in Microsoft Word Step 1

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Open the Word document. Since word processing programs work the same on all platforms, this method works on all mobile devices.

  • If you don’t have Microsoft Word, you can get it for free from the Google Play Store (on Android) or the App Store (iOS).
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Image titled Insert Equations in Microsoft Word Step 2

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Tap Home . When you tap Home , a list of choices will show up here. [4]

  • To see this option on your phone, you need to tap the pencil icon above the content editing area to edit the text. Tap the up arrow to the right of the menu displayed above the keyboard. If you’re on a tablet, Home , Insert , Draw , and Layout options appear above the content editing area.
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Image titled Insert Equations in Microsoft Word Step 3

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Tap Insert .
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Image titled Insert Equations in Microsoft Word Step 4

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Tap Equation or Insert New Equation . You’ll have to swipe down below the list to see this option on your phone.
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Image titled Insert Equations in Microsoft Word Step 5

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Enter the equation. For example, if you want the expression a²+b²=c², enter “a2+b2=c2”. If you can’t find the symbol you need on your keyboard, you can always copy it from other sources and paste it into your text.
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Image titled Insert Equations in Microsoft Word Step 6

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Double-tap the entered equation. An instant selection box is displayed at the top of the equation.
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Image titled Insert Equations in Microsoft Word Step 7

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Tap Math Options .
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Image titled Insert Equations in Microsoft Word Step 8

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Tap Professional . Your symbols and numbers will be converted to equation format.

Microsoft Word 2016, 2013, 2010 or 2007 for Windows

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Image titled Insert Equations in Microsoft Word Step 11

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Select the Insert tab on the menu bar. This is a horizontal menu that displays between the text name and the rest of the text.
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Image titled Insert Equations in Microsoft Word Step 12

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Look for the π symbol of the Equation selection. You’ll see this option on the far right, in the Symbps group (Icon).
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Image titled Insert Equations in Microsoft Word Step 13

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Click that icon to insert the equation. A dialog box is displayed at the position of the cursor. You can type now to insert an equation, or go to the next step to see more options.
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Image titled Insert Equations in Microsoft Word Step 14

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Insert special format. When you click the Equations icon, the menu bar immediately displays a new set of options. Browse through to find the option you need, then enter the complete equation. The steps are as follows: [5]

  • Click the Script icon to open the selection list. Place the pointer over each button and a legend will show up so you know what the button does.
  • Select the base number option, and two squares will show up in your equation, one above and one below:□ □
  • Click the first box and enter the value you want: 5
  • Click in the second cell and enter the subscript value: 5 3
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Image titled Insert Equations in Microsoft Word Step 15

Image titled Insert Equations in Microsoft Word Step 15

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Continue typing to complete the equation. If you don’t need special formatting, continue typing to expand the equation. The Word program will automatically insert spaces and italicized variables.
Image titled Insert Equations in Microsoft Word Step 16

Image titled Insert Equations in Microsoft Word Step 16

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Move the equation across the page. Select the whole equation cell and you’ll see a card with an arrow icon showing up on the right. Click this arrow to open a list of display options, including center, left, or right align the equation.

  • You can also highlight characters in the equation and change the font size and style as usual.
Image titled Insert Equations in Microsoft Word Step 17

Image titled Insert Equations in Microsoft Word Step 17

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Write equations by hand (Word 2016 version only). If you use Word 2016, you can draw “equations” with your mouse or a touchscreen tool. Choose Ink Equation from the Equations drop-down list to get started. [6]

Office for Mac 2016 or 2011

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Image titled Insert Equations in Microsoft Word Step 18

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Select the Document Elements tab. This is the tab in the menu bar, just below the top selection line.
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Image titled Insert Equations in Microsoft Word Step 19

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Select the Equations icon on the far right. After the Document Elements has been selected, select Equation which is the π icon on the far right. There are three options here:

  • Click the arrow next to the Equations icon to open a selection list with familiar equations.
  • Click the arrow, then “Insert New Equation” to enter your equation.
  • Click the Equations icon to open a menu with multiple equation options on the menu bar.
Image titled Insert Equations in Microsoft Word Step 20

Image titled Insert Equations in Microsoft Word Step 20

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Use the menu at the top. If you prefer to use the menu above, select “Insert”, then drag the scroll bar down to the “Equation” option in the list that appears.

  • The cursor must be placed in an empty position in the text for you to open this command. (For example, if you selected an object, the command will be grayed out.)
Image titled Insert Equations in Microsoft Word Step 21

Image titled Insert Equations in Microsoft Word Step 21

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Select display options. Click the down arrow to the right of the equation cell. The selection list will display choices so you can edit the equation.

  • This menu also has a “save as new equation” command, useful for equations that you want to use often. This adds the selected equation to the menu that appears when you click the arrow next to the Equations icon.

Microsoft Word 2003

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Image titled Insert Equations in Microsoft Word Step 22

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Learn the limits. Equations written in Word version 2003 or earlier cannot be edited in later versions. If you collaborate with many other Word users, it’s best to upgrade the program to the latest version. [7]
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Image titled Insert Equations in Microsoft Word Step 23

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Insert the equation. In the menu at the top, choose Insert → Object → Create New . If you see “Microsoft Equation 3.0” or “Math Type” in the Objects list, click it to insert the equation. If you don’t see it, you will move on to the next step.

  • After inserting the equation, a new window immediately appears with many icons. Click these buttons and select the symbol that you need to add to the equation.
  • The Word 2003 program does not have the same formatting options as the new version. Some equations look unprofessional.
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  • Image titled Insert Equations in Microsoft Word Step 24

    Image titled Insert Equations in Microsoft Word Step 24

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    Install the extension (if needed). If your version of Word 2003 does not have one of the above extensions, you need to install it yourself. These utilities are no longer easy to find, but with luck, the installation package may already be available on your computer:

    • Close the Microsoft Office program.
    • Click Start → Contrp Panel → Add or Remove Programs.
    • Choose Microsoft Office → Change → Add or Remove Features → Next .
    • Click the + icon next to Office Tops.
    • Select Equation Editor and click Run , then select Update .
    • Follow the instructions on the screen. If your computer does not have an installation package available, you need to use the Word 2003 installation disc.

    • Advice

    • Paid subscriptions to Office 365 usually provide the latest version of Word. Follow the instructions to get the latest version suitable for your operating system.
    • To create the second line of the equation, press Shift + Enter . [8] Pressing Enter will exit the equation or start a new equation segment, depending on your version of Word.
    • If you use Word version 2007 or later and want to edit text created with Word version 2003 or earlier, use File → Convert to unlock equations and other editing features. [9]

    Warning

    • If you save the text as a .docx file, users of Word versions 2003 and earlier cannot edit equations. [10]

    Modern versions of Word have most of the symbols and equations required by math professionals. You can enter these factors quickly using keyboard shortcuts or look in the convenient Equation menu, depending on your preference. It’s slightly different if you’re using a Mac, or a version of Word from 2003 or below. Note, the “Insert Object” method in Word 2003 is not applicable to new versions. You can also write equations in Word using the mobile app. This is an article on how to insert equations in Microsoft Word in all cases.

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