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When you step down from a position, it is likely that your manager or direct supervisor will ask you to assist in handing the job over to a successor. Neat and proactive will ensure a smooth transition, and you’ll leave flawlessly and professionally.
Steps
Organize the handover process
- In most cases, you will at least have to prepare a formal handover.
- Talk to your manager and determine your level of contribution and the focus of the handover process.
- Details of daily activities, tasks and priorities.
- Describe the key points relevant to the position.
- Clearly describe the expectations for the successor.
- A list of important documents to hand over. These documents may include a specific contract or program of work. [2] X Research Source
- While this isn’t always possible, if you’re on the verge of finishing something, put in a little extra effort to get it over with.
- When faced with tasks that are nearing completion, it can be difficult for newcomers to handle them, because they are not familiar with all the complexities of the job.
- New problems will most likely not affect your final days, but you can talk to your successor if you know about them.
- This is also your chance to let people know about your resignation and when you left. Let co-workers know about the handover process so they’re mindful of this stage.
- Your performance will often slow down during a handover, so it’s better to let your colleagues know in advance.
- List and timetable of activities.
- Briefly describe outstanding issues.
- Schedule upcoming events and deadlines.
- Password and login information.
- Helpful contact list. [5] X Research Sources
- Instructions for searching documents and folders on the computer.
Handover phase management
- There will be things you forget to mention, and new people observing you is a good way to expose them to a variety of everyday activities.
- The opportunity to explain key information and have your successor directly ask questions is critical to a successful handover.
- This is also your opportunity to explain the nuance and context of discussions that may have been overlooked. [6] X Trusted Source Official UK government website Go to source
- Make sure you’ve made it clear that you want to help and are encouraged to ask questions.
- This way, the responsibility for handover will be shared between you and your successor. [7] X Trusted Source Official UK government website Go to source
- Things that the successor is uncertain about can be clarified in the meeting.
- Depending on the workplace, it may be a good idea to invite a manager or direct supervisor to the handover meeting.
- You should inform the manager of the time and location of the meeting, and ask if he or she would like to add anything to the content of the meeting. [8] X Research Sources
Thinking about long-term development
- Please indicate relevant training opportunities that you are aware of.
- Perhaps in the past, when you first started working, you were also trained to adapt and grow.
- Make sure you mention that to your successor, and encourage them to learn about these possibilities.
- Try to take them around the workplace and introduce them to each person.
- Make sure you clearly communicate the position of the new hire as well as the current employees.
- If the new hire’s job description is slightly different from yours, or their responsibilities and priorities have a different focus, make sure current employees know this too. [10] X Research Source
- Usually, a simple email solves the problem.
- Being available to help even after you’ve retired will make a positive impression and help you have a good reputation. [11] X Research Source
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
There are 7 references cited in this article that you can view at the bottom of the page.
This article has been viewed 6,709 times.
When you step down from a position, it is likely that your manager or direct supervisor will ask you to assist in handing the job over to a successor. Neat and proactive will ensure a smooth transition, and you’ll leave flawlessly and professionally.
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