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This wikiHow teaches you how to create a random selection from given data in Microsoft Excel. Random selection is useful in generating fair, unbiased random lists in a data collection.
Steps
Collect data on Excel
- The process will vary depending on the type of data you have. However, you should start from column “A”.
- For example, you can put usernames in column “A” and survey answers (for example, “yes” or “no”) in column “B”.
Generate random list
- Then, all the data in column “A” will be re-listed as column “B” and so on.
- If Excel automatically formats your “RAND” function, remove the formatting and re-enter the function.
- On a Mac, you need to hold down the ⌘ Command key instead of Contrp .
- You can also right-click the “RAND” box and select Copy .
- Clicking and highlighting from cell “A1” will cause a sorting error.
- For example, if the data is in column “B” and “C” extends down to the 100th cell, you’d need to hold down the ⇧ Shift key and then click on cell “A100” to select from A2 to A100 of column “A”.
- As mentioned, Mac users need to hold down the ⌘ Command key instead of Contrp .
Pick a random list
- The selection includes the random list to the left of your data.
- For example, if your data occupies two columns with 50 cells each, you need to select cell “C50” while holding down the ⇧ Shift key.
- You can also click and drag your mouse from the top left corner to the bottom left corner of the data (or vice versa) to highlight.
- On a Mac, you can click with two fingers (or hold down Ctrl and click) to open a context menu.
- Select top, bottom, or middle data . If the number of data points is too large to warrant this, you can lower the scale (e.g. first 1/8 of the data).
- Select all odd or even number data . For example, in a set of 10 data points, you can choose the numbers 1, 3, 5, 7, 9 or 2, 4, 6, 8, 10.
- Pick a random number of data points . This method is suitable for large data sets, where choosing half the information becomes too difficult.
Advice
- If you don’t have Microsoft Excel, some other free online program (such as the Google Sheets app or Outlook’s Excel) can help you generate random lists.
- Microsoft brings Excel apps for iPhone and Android platforms so you can create spreadsheets wherever you are.
Warning
- Failure to randomly select a list after searching for results (such as sending out a survey after a service update) may cause your answers to appear biased and incorrect.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 26,167 times.
This wikiHow teaches you how to create a random selection from given data in Microsoft Excel. Random selection is useful in generating fair, unbiased random lists in a data collection.
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