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In our digital age, it’s easy to forget the beauty and sentimentality of receiving a handwritten letter in the mail. There’s something special about the act of putting pen to paper and sending a personal message through the mail system. However, once we’ve poured our hearts out onto the page, we often find ourselves faced with the perplexing task of folding the letter and placing it neatly into an envelope. While it may seem like a simple task, figuring out the proper way to fold a letter can be surprisingly elusive. In this guide, we will explore the art of folding a letter and ensure that it fits snugly into an envelope, ensuring your message reaches its intended recipient with care and precision. So, grab a pen, a piece of paper, and let’s master the art of folding letters and putting them in envelopes together.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 14,489 times.
You may think that folding the letter and putting it in an envelope is fine, but that’s not the case. There are certain conventions about the proper folding of mail, especially transactional correspondence. It’s a good idea to spend some time learning the different types of letter folding before putting it in an envelope.
Steps
Fold American Standard Business Mail for Regular Business Envelopes
- If you want your envelope to look more professional, you can print the address on the envelope using a printer.
- You should write the recipient’s address about the middle of the front of the envelope (for example, if in the US, these would be: name, address, city, state, postal code), and sender address ( name, address, city, state, and postal code) in the upper left corner of the envelope.
- The lettered side of the letter should face you as if you were reading the letter.
- If you’re not sure how much to fold, you can place the envelope under the letter in the middle for a leveling.
- If the edges of the paper are not aligned, the folds will be crooked, and the letter may not fit in the envelope.
- Once you’ve made sure that the edges of the paper are aligned, use your fingers to carefully make the crease.
- This time too, you can use the envelope as a level line. When you place the envelope underneath the letter, you can make sure the letter fits in the envelope by aligning the top and bottom folds of the letter with the top and bottom edges of the envelope.
- If desired, you can hold the ruler tilted and use the thin edge of the ruler along the paper to create sharp creases.
- Recipients will take the message out and open it without having to turn it around to read it properly.
Standard American business letter folding for envelope number 10 with “window box”
- To format a message, you first need to align in a word-processing program so that all the edges of the paper are 2.5 cm from the margins. Remember to align the left margin of the page when typing the date and address of the recipient.
- Paragraphs should have a single line spacing, except for spaces between paragraphs. Spacing between paragraphs should be double spaced. The entire letter should be left-aligned.
- The first line of text (date) should be about 5 cm from the top edge of the paper.
- Type the date in full text (for example, April 1, 2016 instead of 1/4/16).
- Type the enter key twice to separate the space between the date and the recipient information.
- Type the recipient’s full name (eg Mr. Nguyen Van An), type enter, type the recipient’s address, type enter again and type the recipient’s city, state and postal code.
- Remember to leave a blank line between the recipient’s contact information and the greeting.
- While it’s not as private as inward folding, you’ll need it if you want the recipient’s name and address to be seen through the envelope’s window.
- If the message contains sensitive information, it is best to use a regular envelope without a window.
- If done correctly, you will not be able to read the body of the message.
- If done correctly, when you peek underneath the letter, you’ll see the recipient’s name and address near you.
- If you’re not sure how much to fold, you can place the envelope underneath, in the center of the page, for a leveling.
- You can now see the recipient’s name and address.
- If you can’t see the recipient’s information, you may have put the letter face down when you put it in the envelope. If so, you need to take the letter out and turn it over (the recipient information should face the window of the envelope).
American Standard Business Mail Fold for Small Business Envelopes
- This step helps you avoid confusion.
- Don’t forget to check if you signed the letter below.
- For example, have you entered the date? Are there any spelling and grammatical errors in the letter?
- You can place the envelope underneath the letter to make a mark. Remember that when folded, the letter should be small enough to fit in the envelope.
- Use a ruler to create nice and neat folds. You can hold the ruler tilted and use the thin edge of the ruler along the fold to create a sharp, flat crease.
- Align the bottom and top edges of the letter, then smooth the fold.
- Align the bottom and top edges of the letter so that they are perfectly aligned before dragging down.
- This way of leaving the envelope will make it easier for the recipient to find a place to start opening the letter.
Advice
- Check the letter before putting it in the envelope to avoid blunders.
- You can create sharp folds with a flat edge using a ruler.
- Don’t forget to put a stamp before you put your letter in the mailbox.
- If you’re using an envelope with pre-glued glue, be sure to wet the entire layer of the glue, but don’t get it too wet, because the glue that’s too wet won’t stick.
- If you are putting a letter or card in half in an envelope, be sure to fold the bottom of the envelope first to prevent the recipient from accidentally tearing the letter when they use the envelope opener.
Warning
- When sending a letter with multiple pages, you should consider taking it to the post office. Postage may be higher if the weight of the mail exceeds the allowable limit.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 14,489 times.
You may think that folding the letter and putting it in an envelope is fine, but that’s not the case. There are certain conventions about the proper folding of mail, especially transactional correspondence. It’s a good idea to spend some time learning the different types of letter folding before putting it in an envelope.
In conclusion, folding a letter and placing it in an envelope may seem like a simple task, but it is important to do it correctly to ensure the letter arrives safely and looks presentable. By following the step-by-step instructions outlined in this guide, one can easily fold a letter into a neat and compact size, making it easy to fit inside an envelope. Remember to address the envelope properly, seal it securely, and affix the appropriate postage. By practicing these techniques, you will be able to effectively communicate through written letters while maintaining a professional and organized appearance. So the next time you need to send a letter, you can do so with confidence, knowing you have mastered the skill of folding and putting it in an envelope.
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