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To receive mail in an email reader such as Outlook, Thunderbird, or an email client on your phone, you need to collect incoming mail server information, including the incoming mail server address, software port, and computer protocol type. server (POP3 or IMAP). It sounds difficult, but actually everything is available and very easy to find once you know where they hide.
Steps
With email provided by your internet service provider
- For example, if you use an email address provided by Comcast Xfinity (e.g. name_you@comcast.net), go to http://www.xfinity.com. Centurylink users will go to http://www.centurylink.com.
- It is possible that your carrier does not provide an email address to the user. This is usually clearly stated on their website.
email
in the search box and press ↵ Enter . Look for a link that says something similar to “Set up email software” among the returned results.
- If there is no generic “email software” link, click one of the more specific links, such as “Setting up Outlook” or “Setting up Mac Mail” ). Every file that supports email setup instructions includes incoming mail server information.
- Xfinity users can click on the “Internet” link, then on “Email and Web Browsing”. In the search results, click “Using Email Client Programs with Comcast Email”.
- Although almost all carriers provide the POP3 protocol, many of them do not support IMAP. For example, Centurylink only supports POP3 protocol for home users.
- If your goal is to receive mail sent to your carrier-provided email address using a web-based email client like Gmail or Outlook, use POP3. Most carriers limit mailbox space at some point, and POP3 keeps your mailbox free by deleting duplicates on your carrier’s servers.
- For example, Comcast Xfinity’s POP3 server is
mail.comcast.net
, and its port is 110. If your mail software supports it, you can also use the secure POP protocol by switching to port 995 . 2] X Research Source - Comcast Xfinity also offers IMAP in both regular and secure forms. The server is
imap.comcast.net
and the port is 143 (or 993 in the case of secure IMAP).
In Gmail
- IMAP is recommended with Gmail, because you can check email on gmail.com, and also on mail client.
- You can use POP, but understand that once your mail reader shows you messages from Gmail, you won’t be able to log into Gmail from your browser to read and reply to it.
imap.gmail.com
and the port is 993. The POP server is pop.gmail.com
and the port is 995.
- The username and password for the mail setup is the same username and password you still use to sign in to Gmail.
- Gmail only offers secure POP and IMAP.
On Hotmail/Outlook, Yahoo! Mail or iCloud Mail
- Select POP3 if you only have to check email in one place (such as a desktop or phone app).
- Use IMAP if you want to read emails in multiple applications (or both want to read emails on an email client and use its web version (such as http://www.hotmail.com) to read and reply) .
- Hotmail/Outlook POP3:
pop-mail.outlook.com
port 995 - Hotmail/Outlook IMAP:
imap-mail.outlook.com
port 993 - Yahoo! POP3:
pop.mail.yahoo.com
port 995 - Yahoo! IMAP:
imap.mail.yahoo.com
port 993 - iCloud IMAP:
imap.mail.me.com
port 993
With personal domain name
- If using Hostgator or Bluehost (as well as most other webhosting providers), your incoming mail server is mail.yourdomain.com (replace “your_domain.com” with your domain name). The POP3 port is 110 and the IMAP port is 143.
- To use secure POP or IMAP protocols on Hostgator, you need the hostname that runs your site. Login to Hostgator and run Cpanel. Find the server name next to the “Server Name” section on the left side of the screen. If the hostname is
gator4054
, your secure incoming mail server will begator4054.hostgator.com
. For secure POP protocol, use port 995. Secure IMAP uses port 933. - Bluehost uses mail.your_domain.com for secure POP and IMAP. For secure POP, use port 995. Secure IMAP use port 993.
Check your incoming mail server
- If you use Gmail to receive IMAP or POP messages from another service, it will arrive more slowly because Gmail only checks messages from other services about once an hour. To speed things up, open Gmail settings and click “Accounts and Import”, scroll down to POP3 or IMAP settings and select “Check mail now”.
- If you’re having trouble sending mail, there’s probably something wrong with your outgoing (SMTP) server setup. Verify the SMTP port and address by going back to where the incoming mail server is located and checking against what you entered in the email client.
- Gmail’s SMTP address is
smtp.gmail.com
, port 587 (or 465 for secure connections). - Hotmail/Outlook SMTP address is
smtp.live.com
, port 25. No private secure port. - Yahoo’s SMTP address is
smtp.mail.yahoo.com
, port 465 or 587 (both secure). - iCloud’s SMTP address is
smtp.mail.me.com
, port 587. There is no separate secure port.
- Gmail’s SMTP address is
Advice
- If you use an instant email or cloud email receiving device or service, chances are your incoming mail server is IMAP.
- Contact your carrier or webhosting provider if you’re having trouble connecting to their mail servers.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 16,471 times.
To receive mail in an email reader such as Outlook, Thunderbird, or an email client on your phone, you need to collect incoming mail server information, including the incoming mail server address, software port, and computer protocol type. server (POP3 or IMAP). It sounds difficult, but actually everything is available and very easy to find once you know where they hide.
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