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How to Edit Microsoft Word Documents with Track Changes

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This wikiHow teaches you how to use the “Track Changes” tool on Microsoft Word to display all the edits you’ve made in red ink on a document.

Enable “Track Changes”

Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 1

Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 1

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Open the document that you want to edit. Double-click the Microsoft Word document directly, or open Microsoft Word and select the document from the “Recently Opened” page.

  • Before making any changes to an existing document, you should consider making a copy and editing on that copy instead of the original document. This way, you’ll have backup documents in case something goes wrong.
Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 2

Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 2

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Click the Review tab located in the blue section at the top of the document page. A new set of options related to document editing opens.
Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 3

Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 3

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Click Track Changes . The option is at the top of the Word page, near the center of the screen. The “Track Changes” feature will be enabled on Microsoft Word.
Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 4

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Click the drop-down menu next to Track Changes . The following options will appear:

  • Simple Markup – Draws a red vertical dash to the left of any text added or removed, but shows no other edits.
  • All Markup – Displays all changes you have made to the document in red text and a comment box on the left side of the page.
  • No Markup – Displays changes next to the original document, but does not highlight it with red text or a comment box.
  • Original – Displays the original document with no changes.
Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 5

Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 5

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Click All Markup . This option will display all edits you made on the original document in red ink, while the document’s text is in black ink.

Document Editing

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Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 6

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Remove text from the document. Any content, whether it’s a space or a paragraph, is deleted from the document. You will see a red frame appear on the right side of the screen with the content “[Name] Deleted: [Writing]” where, “Writing” is the text that you deleted.

  • If you reformat the entire document (if you change the font, for example), the reformatting details will also appear in the side pane of the screen.
Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 7

Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 7

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Enter new text to display in red. Any text that you add to the document will appear in red ink.

  • If you start a new line of text by pressing ↵ Enter (or ⏎ Return ), you’ll see a gray vertical line appear on the left side of the screen where the new line begins.
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Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 8

Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 8

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Click New Comment to add a comment to the highlighted text. The New Comment button has a dialogue bubble with a plus sign near the top of the Word document page. A window will open on the right side of the screen for you to enter comments.

  • You can click anywhere on the screen to save the comment once you’re done typing.
Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 9

Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 9

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Accept or decline the edit when done. To proceed, click Accept or Reject to change the highlighted edit, otherwise you can click the ▼ sign below Accept / Reject and select All Changes to accept/reject Reject all changes made to the document. Any Track Changes formatting (such as red text and comment boxes) will be removed.

  • You can also save a document marked as changed by skipping this step.
  • Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 10

    Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 10

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    Save document. To proceed, hold down Ctrl (or ⌘ Command on a Mac) and S . The document will save the changes you made.

    • Advice

    • Some email readers will display the deleted text as black text with a red dash through it.

    Warning

    • If you do not save a copy of the original document before using Track Changes, the content on the original document may be lost.

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