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How to Edit Microsoft Word Documents with Track Changes

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This wikiHow teaches you how to use the “Track Changes” tool on Microsoft Word to display all the edits you’ve made in red ink on a document.

Enable “Track Changes”

Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 1

Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 1

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Open the document that you want to edit. Double-click the Microsoft Word document directly, or open Microsoft Word and select the document from the “Recently Opened” page.

  • Before making any changes to an existing document, you should consider making a copy and editing on that copy instead of the original document. This way, you’ll have backup documents in case something goes wrong.
Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 2

Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 2

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Click the Review tab located in the blue section at the top of the document page. A new set of options related to document editing opens.
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Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 3

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Click Track Changes . The option is at the top of the Word page, near the center of the screen. The “Track Changes” feature will be enabled on Microsoft Word.
Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 4

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Click the drop-down menu next to Track Changes . The following options will appear:

  • Simple Markup – Draws a red vertical dash to the left of any text added or removed, but shows no other edits.
  • All Markup – Displays all changes you have made to the document in red text and a comment box on the left side of the page.
  • No Markup – Displays changes next to the original document, but does not highlight it with red text or a comment box.
  • Original – Displays the original document with no changes.
Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 5

Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 5

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Click All Markup . This option will display all edits you made on the original document in red ink, while the document’s text is in black ink.

Document Editing

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Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 6

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Remove text from the document. Any content, whether it’s a space or a paragraph, is deleted from the document. You will see a red frame appear on the right side of the screen with the content “[Name] Deleted: [Writing]” where, “Writing” is the text that you deleted.

  • If you reformat the entire document (if you change the font, for example), the reformatting details will also appear in the side pane of the screen.
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Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 7

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Enter new text to display in red. Any text that you add to the document will appear in red ink.

  • If you start a new line of text by pressing ↵ Enter (or ⏎ Return ), you’ll see a gray vertical line appear on the left side of the screen where the new line begins.
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Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 8

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Click New Comment to add a comment to the highlighted text. The New Comment button has a dialogue bubble with a plus sign near the top of the Word document page. A window will open on the right side of the screen for you to enter comments.

  • You can click anywhere on the screen to save the comment once you’re done typing.
Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 9

Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 9

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Accept or decline the edit when done. To proceed, click Accept or Reject to change the highlighted edit, otherwise you can click the ▼ sign below Accept / Reject and select All Changes to accept/reject Reject all changes made to the document. Any Track Changes formatting (such as red text and comment boxes) will be removed.

  • You can also save a document marked as changed by skipping this step.
  • Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 10

    Image titled Edit a Document Using Microsoft Word's Track Changes Feature Step 10

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    Save document. To proceed, hold down Ctrl (or ⌘ Command on a Mac) and S . The document will save the changes you made.

    • Advice

    • Some email readers will display the deleted text as black text with a red dash through it.

    Warning

    • If you do not save a copy of the original document before using Track Changes, the content on the original document may be lost.

    This wikiHow teaches you how to use the “Track Changes” tool on Microsoft Word to display all the edits you’ve made in red ink on a document.

    Thank you for reading this post How to Edit Microsoft Word Documents with Track Changes at Tnhelearning.edu.vn You can comment, see more related articles below and hope to help you with interesting information.

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