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Effective action planning always begins with a clear purpose, goal, and vision. The plan will lead you from where you are now straight to your goal. With a properly designed plan, you can achieve nearly any goal you desire.
Steps
Planning
- Miscellaneous ideas/notes
- Daily schedule
- Monthly schedule
- Important milestones
- Research process
- The next job
- Relevant individuals/contact information
- Example: You’re trying to finish your master’s thesis – it’s basically a very long essay, about 40,000 words. This thesis will include an introduction, a literature review (in which you critically discuss other research papers you refer to and discuss your method), chapters of the thesis. text, in which you explain your ideas with specific examples, and finally a conclusion. You have one year to write your thesis.
- Thinking concretely and realistically when planning a large project is a positive way to reduce the stress that often accompanies projects that are not well planned, such as not being able to meet deadlines. last hours and exhausting working hours.
- For example, to finish your thesis on time, you’ll need to write about 5,000 words per month, so you’ll have a few months left to sharpen your ideas. A realistic estimate means not setting expectations of writing more than 5,000 words per month.
- If you’re working as a teaching assistant for 3 months, you’ll have to account for not completing 15,000 words during this period, so you need to spread that workload evenly over the remaining months.
- Setting milestones can help you (and if applicable, your team) stay motivated by breaking down your workload into smaller chunks and having clearer goals. That way you don’t have to wait until you’ve finished the entire project to feel like you’ve achieved something.
- The duration of the milestones should not be too long or too short – each period of about 2 weeks is considered to be most effective. [1] X Research Source
- Example: When writing your thesis, you should not set milestones based on the goal of completing chapters, as this can take up to several months. Instead, break it down into shorter periods (perhaps based on word count) of 2 weeks duration and reward yourself when you’re done.
- If you feel overwhelmed by a big task, you can reduce stress and make it more doable by breaking it down into smaller, easier-to-do parts.
- Example: The literature review is often the most difficult chapter, as it forms the basis of the essay. To complete the literature review, you need to research and analyze a large amount of material before you begin writing.
- You can break this task down into three smaller sections: research, analysis, and writing. You can even further break it down by selecting specific articles and books to read, and setting deadlines for analysis and writing.
- Example: By breaking down the document overview, you will know exactly what needs to be done and can find specific timeframes for those tasks. Perhaps every day or two you will have to read, analyze and write about an important issue.
- Whatever task you choose for any phase of your action plan, it’s essential to attach a timeframe to all of them.
- Example: Knowing that you need about 1 hour to read 2,000 words, and that you will have to read a 10,000 word document, then you need to give yourself at least 5 hours to finish reading the document.
- You’ll also need to factor in at least two meals during that time, and breaks every 1-2 hours when the brain starts to tire. In addition, you also need to add at least 1 hour to the final number in case there is an unexpected interruption.
- Place the logo where it’s easy to see – even on a wall in an office or classroom if possible.
- This is especially important when working in groups. If you work with others, consider using documents shared over the internet so everyone can check them out, wherever they are.
- If this happens, don’t be discouraged – review your plan and keep working to reach your goals and move forward.
Time management
- Studies have shown that putting pen to paper to write down things to do increases the likelihood that you will do those tasks. [2] X Research Resources So it’s probably best to use a handwritten timetable to plan your work.
- When you set specific times to work (many daily schedule boards have time slots), you’ll also find that you’re less likely to procrastinate, because you only have one. scheduled time to complete the task before moving on to the next task in the schedule.
- Make a schedule for the whole week. As you look beyond the days ahead, you can tailor your schedule to be most productive. [4] X Research Sources
- Some experts even recommend that you at least have a general idea of the plan for the whole month. [5] X Research Sources
- Some also recommend starting at the end of the day and working backwards – so if you’re going to finish your homework by 5 p.m., you should schedule it to start at that time and schedule vice versa until early in the day, such as 7am. [6] X Research Source
- Lack of sleep destroys work efficiency. [9] X Research Source Make sure you get 7 hours of sleep a night if you’re an adult, or 8.5 hours a night if you’re a teen.
- Studies show that making time each day for “strategic recovery” therapies (such as exercise, naps, meditation, stretching) improves performance and overall health. [10] X Research Source
- Review your workload and social responsibilities; If you find a busy schedule, you can skip some less important plans.
- However, this does not mean that you have to put off social activities. Socializing with good friends and cultivating close relationships is a must. You need a support network.
- 7 am: Wake up
- 7:15 am: Exercise
- 8:30am: Shower and get dressed
- 9:15 am: Prepare breakfast and have breakfast
- 10 a.m.: Dissertation – writing (plus a 15-minute break)
- 12:15pm: Lunch
- 1:15 pm: Check email
- 2:00 p.m.: Research and document analysis (including 20-30 minute break/snack)
- 5 p.m.: Clean up, check email, set main goal for tomorrow
- 5:45 pm: Leave the desk, go buy food
- 7:00 pm: Prepare dinner, dinner
- 9:00 pm: Rest – listen to music
- 10:00 p.m.: Get ready for bed, read in bed (30 minutes), sleep
- Example: You only need to write and research on Mondays, Wednesdays and Fridays; Thursday you can replace it with music lessons.
- Once you’re comfortable with your job, or if you can predict how long a task will take, you can cut back on your estimated time, but it’s always a good idea to spend some extra time on each task. wise thought.
- It’s also helpful to take a week or two to schedule what you do each day along the way. This will help you see how you spend your time and how much time each task takes up.
- This step includes turning off your phone, if possible – at least for the times when you really want to focus.
- One expert advises not to check email for at least the first 1-2 hours of the day; That way, you can focus on important tasks without being distracted by the content of your emails. [13] X Research Source
- If you know that there are many small tasks to do (e.g., replying to emails, viewing documents, cleaning up your workspace), group them together instead of letting them break up your day or work on them. interrupt more important tasks that require more focus. [14] X Research Source
Stay motivated
- In addition to being optimistic, being around optimists is also beneficial. Research has shown that people often pick up on the habits of those around them; So choose your friends wisely. [16] X Research Source
- One expert advised that you ask a friend to keep the money and say that they only give it back if you complete a certain task by a specific deadline. If you don’t complete the quest, your friend will keep the money. [18] X Research Sources
- Positive activities to start the morning are exercise (from stretching exercises and gentle yoga to an hour at the gym), eating a nutritious breakfast and spending 20-30 minutes. write diary. [21] X Research Source
- For example: Stay away from the computer, turn off your phone, just sit somewhere quiet and do nothing. If an idea pops into your head, write it down in your notebook; If not, just enjoy your leisure time. [22] X Research Source
- Example: Meditation. Turn off your phone’s ringer, turn off the text message alert, and set the timer to 30 minutes or whatever is appropriate. Sit quietly and try to clear your mind. When thoughts come to mind, take note and let them go. For example, if the thought is about work, say in your head, “Work” and let it go, and so on as the thoughts come to you.
- Many experts who advocate living in the present recommend that one should accept failure as part of the plan. Instead of fighting back or getting angry, accept failure, learn from it, and figure out how to accomplish your goals when circumstances change. [23] X Research Source[24] X Research Source
Define your goals
- Regular journaling is a great way to connect with yourself and update how you’re feeling. Many people claim that journaling can help them understand what they feel and want.
- Online forums like Reddit are a great place to discuss nearly any topic – especially when you want to consult insiders on certain careers.
- Example: When writing your thesis, you may at first wonder what the outcome will be. See how others have written at a level similar to the dissertation you are pursuing. This can even help you get your thesis public or create other opportunities that will benefit your future career.
Advice
- You can apply the same planning and goal-setting method to larger, longer-term goals such as choosing a career.
- If you think scheduling is monotonous, think about it this way: A daily, weekly, or even monthly schedule will often help you decide about what you’re going to do. Your mind will be freed to be creative and focus on what’s important. [25] X Research Sources
Warning
- Rest cannot be taken lightly. Do not overwork; The result of this is your productivity and creativity will decrease.
wikiHow is a “wiki” site, which means that many of the articles here are written by multiple authors. To create this article, 35 people, some of whom are anonymous, have edited and improved the article over time.
There are 8 references cited in this article that you can see at the bottom of the page.
This article has been viewed 45,959 times.
Effective action planning always begins with a clear purpose, goal, and vision. The plan will lead you from where you are now straight to your goal. With a properly designed plan, you can achieve nearly any goal you desire.
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