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How to Count Words on Microsoft Word

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Whether you’re doing homework or drafting an article with Microsoft Word, it’s important to know how many words you’ve written. Luckily, every version of Word (desktop, mobile, or online) comes with an easy-to-use built-in tool for tracking the number of words you type. Just select the menu that matches the version you use, tap or click the Word Count feature and you’ll have the information you need.

Word on PC or Mac

Image titled Check a Word Count in Microsoft Word Step 1

Image titled Check a Word Count in Microsoft Word Step 1

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Launch Microsoft Word. You can double-click the Word icon on the desktop, the Taskbar (Windows) or the Dock (Mac). If you don’t see the application icon, click the “Start” menu at the bottom left of your computer screen. Click the “All Programs” drop-down menu and select Microsoft Word.

  • On a Mac, click the Launchpad icon (a gray rocket) in the dock and then type ‘Word’ in the search bar at the top of the screen.
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Image titled Check a Word Count in Microsoft Word Step 2

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Navigate to available documents. To open a document, go to the File menu and click Open. A dialog box will open with a list of available documents.
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Image titled Check a Word Count in Microsoft Word Step 3

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Select document. In the dialog box, navigate to the document you want to open. Select the document, once the file is highlighted, click Open in the lower right of the dialog box.
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Image titled Check a Word Count in Microsoft Word Step 4

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Select Tops (Tools). Once the document opens, select the Tops menu at the top center of the window.
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Image titled Check a Word Count in Microsoft Word Step 5

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Scroll to the Word Count option. In the Tops drop-down menu, click “Word Count.”
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Image titled Check a Word Count in Microsoft Word Step 6

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See the word count on the document. A box showing the number of words as well as the number of characters, paragraphs, lines, and pages in the document will appear.

  • On many documents, the word count will be displayed directly in the middle of the bottom status bar on the window. You can click this option for more information about the number of pages and characters and so on.

Count words on specific text

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Image titled Check a Word Count in Microsoft Word Step 7

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Place the mouse pointer at the beginning of the text you need to count. Click at the beginning of the sentence, paragraph, or section of text where you want to count words.
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Image titled Check a Word Count in Microsoft Word Step 8

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Highlight text. Drag the mouse pointer to the end of the paragraph, the content will be highlighted in blue.
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Image titled Check a Word Count in Microsoft Word Step 9

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Click the Tops menu. Select the Tops menu at the top of the document window.
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Image titled Check a Word Count in Microsoft Word Step 10

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Click Word Count. Choose Word Count from the Tops drop-down menu. A frame with the number of words, characters, lines, pages and paragraphs will appear on the screen.

  • The word count feature in selected text is usually displayed in the status bar at the bottom of the document.

Word on the phone

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Image titled Check a Word Count in Microsoft Word Step 11

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Run the Microsoft Word mobile app. On your smartphone or tablet, tap the Word app to launch it.
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Image titled Check a Word Count in Microsoft Word Step 12

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Open the document. The application will usually open the last document you were working on. Otherwise, you will see a list of recently opened files. Click on the file you want to work with.
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Image titled Check a Word Count in Microsoft Word Step 13

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Click the Edit menu. Once the document opens, tap the Edit menu (a capital “A” with a pencil icon) in the middle of the top of the screen. The Edit menu will open on the bottom half of the screen.

  • On Word for iPad, you’ll need to tap the “Review” menu at the top center of the screen.
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Image titled Check a Word Count in Microsoft Word Step 14

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Tap the “Home” tab. The Home tab is to the left of the Edit menu bar. Another menu will pop up.
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Image titled Check a Word Count in Microsoft Word Step 15

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Click “Review.” The Review menu is near the bottom of the Edit menu that pops up.
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Image titled Check a Word Count in Microsoft Word Step 16

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Tap “Word Count.” The Word Count option is near the bottom of the Review menu. When you click on it, the number of words, characters, and pages on the document will appear.

  • On Word for iPad, the word count feature displays as a multi-line icon with the number “123” located in the upper left main menu bar, just below the Review menu.
  • Tap the text with your finger to highlight it, and then tap Word Count to display the number of words in the highlighted section of the document.

On Word Online

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Image titled Check a Word Count in Microsoft Word Step 17

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Open Word online. Go to office.live.com and sign in with your Microsoft ID and password, or choose to use the free version.
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Image titled Check a Word Count in Microsoft Word Step 18

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Open the document. You can select recent documents on the left side of the screen.

  • If you don’t see the document you want to edit, select Open from One Drive or Open from Dropbox in the lower-left corner of the window.
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    Image titled Check a Word Count in Microsoft Word Step 19

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    See word count. After the document opens, check the bottom left of the document. The word count will automatically show up in the scroll bar below.

    • Advice

    • To make sure the word count is always visible on the document, choose View from the Preferences menu in the upper-left corner of your Mac or PC. The box to the left “Live Word Count” must be checked.
    • On Word for PC/Mac, you need to make sure the Microsoft Word window is fully open. Otherwise, the window structure will be collapsed and the Word Count feature at the bottom of the document may be hidden.

    Whether you’re doing homework or drafting an article with Microsoft Word, it’s important to know how many words you’ve written. Luckily, every version of Word (desktop, mobile, or online) comes with an easy-to-use built-in tool for tracking the number of words you type. Just select the menu that matches the version you use, tap or click the Word Count feature and you’ll have the information you need.

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