How to Communicate Effectively

Organize and clarify ideas in your head. This should be done before you attempt to submit any ideas. If you are passionate about a certain topic, your ideas can be missed if you do not focus on the important points to stick to during the presentation. Important points are like outlines that help you stay focused and communicate clearly.

• An important rule is to pick three main points and focus on presenting them. This way, if the topic becomes rambling, you can still return to one or more key points without feeling confused. Write down key points (if appropriate) that can assist you during your presentation.

Always clear. Clearly define what you intend to convey from the outset. For example, your goal is to recommend something, gather information, or initiate action. If the audience knows what to expect from your presentation, everything will work out perfectly.

Focus on the topic. As you begin to present the three main points, you need to make sure to stick to the message you want to convey and reinforce. If you get the hang of the matter and filter it down to the key points, maybe the right phrases will stick in your head. Don’t be afraid to use it to emphasize important points. Even confident, well-known speakers reuse important sentences over and over again to emphasize and reinforce content. Remember to make the overall message clear and straightforward.

Thank you listener. Thank the person or group for taking the time to listen and respond. Regardless of the outcome of your presentation, even if the response to your presentation or discussion is not as expected, end politely by properly showing respect for the participation. everyone’s time and family.

Make the listener feel comfortable. It’s a good idea to do this before going straight into a conversation or presentation. Sometimes it can be helpful to start with your favorite story. Your listeners will empathize with you because you act like them and have the same daily worries.

Speak clearly. It is very important to convey your message clearly and without ambiguity so that each listener can easily understand what you want to say. The words you say will be remembered because people quickly understand what you say. This requires you to speak clearly and use simple rather than complex words.

Articulate. Speak at a volume that is loud enough for others to hear, but not too low or unnoticed. Pay close attention to the pronunciation of important points to avoid misunderstanding situations. If whispering is a self-defense habit that you often encounter due to a fear of communication, you should practice speaking at home in front of a mirror. Sometimes it’s best to discuss what you want to say with someone who makes you comfortable. This helps you consolidate the information in your head. Note that any practice or refinement of words will help you build confidence.

Concentrate as you listen and make sure your facial expressions show interest. Listen actively. Remember that communication is like a two-way street and that in speaking you are not learning. By listening actively, you will be able to gauge how much information has been passed on to your listeners and see if they understood correctly and make corrections if necessary. If your listeners seem confused, you’d better ask them to restate what you said, but in their own words. That way, you can recognize and correct misconceptions about the message you want to convey.

• Appreciate the feelings of others. This will encourage them to open up and help them feel more comfortable if they get angry.

Make the voice interesting. The monotonous voice often does not catch the ear, so good communicators often use sound rhythms to increase communication efficiency. Norma Michael recommends ^[1] you should:

• Increase the pitch and volume of your voice when switching from one subject or subject to another.
• Turn up the volume and speak slowly when you mention a particular point or summarize the content.
• Speak boldly but pause to emphasize keywords when asking for action.

Hi everybody. Sure, you don’t quite know the audience or a new friend in the group, but they still nod at you and look at you like an acquaintance. That means they are connecting with you. Therefore, respond as if you know them too.

Show body language clearly and without ambiguity. Use facial expressions consciously. Try to show passion and empathize with your listeners by using gentle, gentle, attentive facial expressions. Avoid negative facial expressions such as frowning or raised eyebrows. What is perceived as negative or positive is entirely dependent on the context, especially the cultural context, so you need to improvise depending on the situation.

• Sharpness in recognizing unwanted gestures that can lead to cultural conflicts such as clenched fists, slouched posture or even silence. If you’re not familiar with a particular culture, it’s a good idea to inquire about potential communication difficulties before you begin a conversation (or presentation) with someone from a different culture.

Eye contact. Making eye contact builds rapport, helps the other person feel trustworthy, and shows interest. During a communication or presentation, it is important to look your audience in the eye when possible and maintain eye contact for a reasonable amount of time. However, you should not look too long. Natural eye contact, about 2-4 seconds is enough. ^[3

• Remember to look at all listeners. If you are presenting in a meeting room, make eye contact with each member present. Not paying attention to someone can be seen as an insult to lose your business deal, acquisition, success, or anything else you’re trying to achieve.
• If you suggest referring to a particular listener, stop and look that person in the eye for about 2 seconds before turning away and returning to the subject. This makes the person you mention feel appreciated.
• Note, however, that eye contact is regulated differently across cultures. In some cultures, this is seen as disturbing and inappropriate. Ask about this or do your own research first.

Utilize breathing and pauses to increase communication effectiveness. Interruptions contain a power. Simon Reynpds says that pausing keeps listeners focused and listening. This also emphasizes the points you make and gives the listener time to mull over what you have to say. In addition, it not only increases the persuasiveness of communication, but also makes the content easy to hear and understand. ^[4]

• Take a few deep breaths to calm yourself down before you start communicating.
• Get into the habit of breathing deeply and steadily while communicating. That way, you’ll keep your voice calm and composed, and you’ll also be more relaxed.
• Use pauses to create a short pause during speaking.

Notice how the gesture is expressed. Use hand gestures carefully. Pay attention to the way your hands are expressed while speaking. Some hand gestures can be very effective in emphasizing a point (such as openness gestures) but others can be distracting or annoy some listeners and end the conversation or listening. listen (close gesture). Observe the hand gestures of other speakers to learn how you feel when you see those gestures. Imitate gestures that are effective and attention-grabbing. Note that effective gestures are often natural, slow, and decisive.

Note other body language. Watch out for expressions like darting eyes, hands picking up lint from your shirt, constantly snorting, fidgeting, swinging, etc. These small gestures will detract from the effectiveness of your message. you want to transmit.

• Have someone film your presentation, then take the time to watch it in fast-forward. Any repetitive or unconscious gestures you make will be obvious and will be funny at times. Once you see those gestures clearly, it will be easier for you to correct the unintentional use of body language and pay attention not to repeat.

Put yourself in a neutral position. Do not trample or threaten others. This will create unfair competition and push the debate to another level. If they are sitting, you should also sit with them.

Listen to the speaker. Let them share their feelings. Wait until they completely stop talking before you start saying what you mean.

Speak in a calm voice at a moderate volume. Do not yell or accuse the other person or their actions.

Let them know you’ve heard their point of view and understand it. Take the time to say things like, “If I get it right, what do you mean…”

Do not try to argue to the end at all costs. If the person walks out of the room, don’t follow them. Let them do so and wait for them to come back when they are calmer and ready to talk.

Don’t try to say the last word. Again, this can lead to unfair competition that makes the debate escalate and unstoppable. Sometimes, you have to accept the disagreement and let it go.