How to Write a Report on a Field Trip

Whether you are a student or a professional, writing a field visit report will help you document the processes and procedures at an industrial site or company. These reports are pretty straightforward. First describe the place you visited and explain what you did while you were there. If asked, recount what you learned during the tour. No additional research or other information is required.

Table of Contents

Describe the area you visit

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Review the requirements of the field visit report. There’s not just one way to write a report. If you are a student, check with your instructor. If you are a consultant or professional working for a company, look at other reports in the company to use as a sample. ^{[1] X Research Source}

Reports are usually only 2-3 pages long, but in some cases they can be much longer.
In some cases, you may be asked to make recommendations or opinions about places to visit. In other cases, the request might just be a description of the place.
Ask your leader or instructor to provide other models of field visits. If you can’t get a report form, you can find it on the internet.

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Let’s start the report with general tour information. This is the introduction. In this section, tell the reader when and where to take the tour. Name the point of contact at your actual destination. If you have to travel through multiple locations, you can briefly describe how you got to the area. ^{[2] X Research Source}

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Determine the purpose of the place to visit. In 1-2 paragraphs, describe the purpose of the place. Is this a factory, construction site, business or school? Please detail in the report the size, layout and equipment used at this site. Write down how many people work at the place or the owner of the place. ^{[3] X Research Sources}

If you visit a factory, write about what the factory is producing and the equipment used.
If you visit a construction site, describe what is being built and when it was built. You should also describe the topography and layout of the site.
If you visit a business, describe what the business does. Name the unit or department of the business you visited.
If you visit a school, see what grade the school offers. Record the number of students attending the school. Name the teachers who teach the class you are attending.

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Describe what happened during the actual tour in chronological order. The start is from the departure of your visit. What did you do? Who did you meet? Describe the events of the day that will take place until you leave the place to visit. The length of this section can range from a few paragraphs to several pages. Remember to include the following in your report: ^{[4] X Research Sources}

Have you talked to? What did they tell you?
What did you see at the place you visited?
What events took place? Did you attend a seminar, Q&A or interview?
Do you see any equipment or technique manipulation?

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Summary of activities at the site to be visited. Describe the process and procedures at the site to be visited in as much detail as possible. If they use any special techniques, show how to do them. If they produce something in a particular way, document the step-by-step process of this activity. ^{[5] X Research Sources}

For example, at a car factory, describe whether cars are made by robots or humans. Describe each step of the assembly line.
If you are visiting a business, talk about different parts of the business. Describe the company structure and identify the programs they use to launch the business.

Describe your visit

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Please describe what you learned at the site to visit if you were a student. Make connections between what you learn on the field trip and what you learn in class. Recording how you feel about the things you see in the place helps you understand what you are learning in class. You can ask yourself the following questions: ^{[6] X Research Sources}

Is there anything you learned in this place that you didn’t know before?
Who at the place you visited gave you useful information?
What was your favorite part of the tour and why?

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Identify the strengths and weaknesses of the place you visit. Note the processes, policies, and practices that work well in that place. If you notice any errors, describe these as well. Try to be as specific as possible. Write down the exact name of the machine, equipment, process or policy that can be repaired or adjusted. ^{[7] X Research Sources}

For example, you could write that the factory uses the latest technology, but the employees need more training to work with the new equipment.
If there’s anything important that hasn’t been included in the visit, say what it is. For example, maybe you’d like to see the main factory site or talk to the manager.

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Provide recommendations for improvement if necessary. If you are asked to provide recommendations, take a few paragraphs to share your thoughts and observations. Identify problem areas where you visit and provide specific, actionable recommendations to improve them. ^{[8] X Research Sources}

Make specific recommendations to the agency or organization that owns the place you visit. What is practical and reasonable to help them improve the place?
Be specific. Don’t just say they should improve the infrastructure. State the type of equipment they need or offer advice to improve employee morale.

Report Format

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Add a title page to the top of your report. The title should be the name of the tour and the place to be visited, such as “Aircraft Factory Tour” or “Corporate Headquarters Tour Report”. Please include your name, the agency you work for and the date of the visit below the title. Do not include any other information on this page. ^{[9] X Research Source}

If you’re following a certain writing style, like the American Psychological Association (APA) or Chicago style, be sure to format the title page according to the guidelines of these guidelines.

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Write in clear and objective language. Keep your sentences short and concise. Avoid writing with too many adjectives or flowery language. As a result, your report will be clear and direct. ^{[10] X Research Source}

Don’t just say that the visit was enjoyable, or that I found it boring. Be specific when describing what you have learned or seen.

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Please include any relevant images in the report if desired. While pictures are not usually required, they can be helpful in some tour reports. Group photos, pictures of machines, or graphics showing the layout of the place to be visited can help. ^{[11] X Research Source}

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Read your report carefully. Check for any grammar or spelling errors. Ask someone else to read through the report for you to make sure it’s written smoothly. If you are a student, check your teacher’s instructions to make sure the report includes all required sections. ^{[12] X Research Source}

Steps

Describe the area you visit

Describe your visit

Report Format

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