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ATTN is an abbreviation for the word “attention”, often used in electronic mail (email) and text to specify the intended recipient. The best way to use ATTN in an email is to add it in the subject line. This way, you can show who you’re sending your message to and increase the chances that your message gets to the right people.
Steps
Add ATTN to email
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Start the subject line with ATTN. In some cases like job applications, it may be that you’re just sending a general email to the company, but want to get the attention of a specific person or department. The best way to do this is to write a subject line like “ATTN: John Smith”. (Dear: John Smith) [1] X Research Sources
- Or, if the recipient’s name is not known, you can write “ATTN: Hiring Manager” (Dear: Head of Recruitment) or “ATTN: Marketing Department” (Dear: Marketing Department).
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Add relevant information to the subject line. In addition to capturing the attention of a particular person or group of people, you should add a few important details about the content of the email. This is the step that makes the message look more streamlined, easier to open and read.
- For example: You can write “ATTN: John Smith re: Content Marking Position” (Dear: John Smith V/v (About): Content Marking Position).
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Start the body of the email with ATTN when the subject line is long. You can write ATTN in the body of email messages or attachments. In this way, you are both interacting with the intended recipient of the message, and can use the subject line to state the purpose of the letter. This step may be necessary when you are replying to an email with a subject line.
- For example, you can start the body of an email message with the line “ATTN: Sandeep Kumar” (Dear: Sandeep Kumar)
- You will probably need to add ATTN to both the subject line and the body of the email.
Decide when to use ATTN in email
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Use ATTN when you don’t have the desired recipient’s email address. If you don’t know the email address of the person or room you want to contact, you can send an email to the address on the company’s website. You should then insert ATTN in the subject line to specify the intended recipient of the message.
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Add ATTN to internal communication. Use ATTN when you are writing internal notes that may be relevant to some people in your department or team, but want the attention of a certain person or two. This way, you’ll still notify everyone, but will prioritize sending messages to a few desired recipients.
- You can write “ATTN: Mary Smith re: sales targets” (Dear: Mary Smith V/v: Business goals) but send this letter to the entire sales team.
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Express the importance of the letter using ATTN. You can express that something needs immediate attention by using ATTN in the subject line. For example: You can write “Payrpl statements require urgent ATTN”.
Make sure your email catches your eye
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Write the subject line. When it comes to sending an email, it’s extremely important that you always write a subject line. This is your chance to make your letter stand out, while also providing some insight into its content. An email without a subject line is often deleted or lost in the mailbox, or annoys the recipient because they have to open the message to know what’s in it. [2] X Research Source
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Write a brief subject line. Most email boxes will only display about 60 characters of the subject line, while on mobile phones will only display about 25 to 30 characters. As such, you should write a concise subject line with the most important information first. [3] X Research Sources
- Some abbreviations like “ATTN” (Submit) and “RE” (V/v) make it easy to add information to your subject line.
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Write something interesting. Usually, the mailbox is only full of spam (spam) and ads that many people just want to delete right before opening. If you’re going to send a letter to someone you don’t know well, it’s important to make your letter stand out. You can grab the recipient’s attention by writing a catchy and creative subject line. [4] X Research Sources
- You can write “I do not want anything from you” if you are writing to someone you admire but have never met. Specifically, this could be a favorite author or someone you admire in your industry.
- Or, you could write “earn more money by expanding your client base”. This is an effective way to write if you are looking for a business relationship and want your email to be opened.
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More important information. One of the most important things you should always do is add important information about the content of the email. If you’re writing to an associate about a project, make sure you put the name of the project in the subject line. This way, your associates will know what the project is about and prioritize it if necessary. [5] X Research Sources
- You can also write “response needed” (answers are welcome). This way, your e-mail can be read more easily.
- Another way is to write it like this: “quick question re: lunch meeting” will probably attract attention because this is an easy letter to answer.
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This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 3,371 times.
ATTN is an abbreviation for the word “attention”, often used in electronic mail (email) and text to specify the intended recipient. The best way to use ATTN in an email is to add it in the subject line. This way, you can show who you’re sending your message to and increase the chances that your message gets to the right people.
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