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This wikiHow teaches you how to reduce the file size of a PowerPoint presentation by compressing the file’s images when using a Windows or Mac computer, or by cleaning up edit data on a Windows computer. Currently, there is no option to delete the edit data of a PowerPoint presentation on a Mac computer.
Steps
Compress images on Windows computers
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Double-click an image. The Format tab will appear at the top of the PowerPoint window.
- If your PowerPoint file isn’t already open, you’ll need to double-click it first to open it.
- It doesn’t matter which images you double-click as they will all be opened in separate tabs.
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Click Compress Pictures . This option is located directly below the Transitions tab. A window will pop up.
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Uncheck the box “Apply only to this picture”. This is the first option, located at the top of the Compress Pictures window. Disabling this option will ensure that all images in the slideshow are compressed. [1] X Research Source
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Click the E-mail (96 ppi) option near the bottom of the Compress Pictures window.
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Click OK . The compression settings will be applied to all images in your PowerPoint file, thereby reducing the overall file size.
Compress images on a Mac computer
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Click the File action on the left side of the menu bar at the top of the screen. [2] X Research Source
- If your PowerPoint file isn’t already open, you’ll need to double-click it first to open it.
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Click Reduce File Size . This option is at the bottom of the drop-down menu.
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Click Picture Quality. Another drop-down menu will appear.
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Click Best for sending in e-mail. This option will reduce the quality of the entire image in the PowerPoint file to 96 ppi, which is usually lower than most default image resolutions.
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Check the box for Delete cropped areas out of pictures . This will ensure that all unused data is removed from the presentation.
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Check the box All pictures in this file . This option will apply your changes to each image in the slideshow.
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Click OK . Your PowerPoint file size will be drastically reduced.
Delete edit data on a Windows computer
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Click the File tab to the left of the options line at the top of the PowerPoint window.
- If your PowerPoint file isn’t already open, you’ll need to double-click it first to open it.
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Click the Options tab at the bottom of the list of options on the left side of the window.
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Click Advanced . This action is located near the middle of the left-hand options column.
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Check the box Discard editing data . This option is right below the “Image Size and Quality” heading halfway up the window. Excess information from your PowerPoint presentation will be removed.
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Click the OK button at the bottom of the window.
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Click the square “Save” icon, located in the upper left corner of the screen. Your changes will be saved and the “discard editing data” setting will be applied to the presentation, which reduces the overall file size.
Advice
- Using a JPEG image file instead of other image formats will help reduce the overall size of the presentation.
- When formatting a slide show, using a default minimalist background image in a slide will make your file smaller than uploading detailed backgrounds.
- If you can’t make the PowerPoint file small enough to email it, you can upload the file to a cloud service (such as Google Drive) and email it with a link to the file instead. Recipients will be able to download files from Google Drive.
Warning
- Reducing the image quality will make a significant change in the overall quality of the PowerPoint presentation.
X
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 12,266 times.
This wikiHow teaches you how to reduce the file size of a PowerPoint presentation by compressing the file’s images when using a Windows or Mac computer, or by cleaning up edit data on a Windows computer. Currently, there is no option to delete the edit data of a PowerPoint presentation on a Mac computer.
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