What is PMS software? Benefits of PMS software in hotel management

Hotel management software PMS helps managers to operate and manage their hotels in a fast, compact, accurate and economical way. So what is PMS? What are the benefits of PMS software in hotel management? The following article will help you get more useful information about this software.

What is PMS software?

Hotel management software PMS stands for Property Management System in English. Through the management system of PMS, the hotel departments can optimize the hotel’s business activities according to each management need so that the hotel can easily operate.

Why should you use PMS software?

PMS helps manage them in the most efficient and cost-effective manner. PMS has the integration of many functions to serve many types of work such as staff management, hotel booking, accounting, budget calculation, revenue and expenditure, etc. to help hotel managers have an overview. regarding the business performance .

PMS also helps the hotel to consume assets, making it simpler to manage all parts of the hotel on the same system. PMS also helps hotel managers do business effectively when integrating with many different management systems .

Classification PMS

Currently, many hotel managers have applied PMS hotel management software for their management systems at all levels. There are two popular types of PMS software today:

Traditional hotel management software : Traditional PMS stores data locally at the hotel. However, in order to operate and maintain the system in the best way, each hotel needs to maintain an IT team to do it.

Hotel management software using cloud computing technology : Compared with traditional PMS, cloud-based PMS is a quick, convenient solution and helps managers save operating costs because they do not need to invest in hardware and IT staff, but only need to pay according to the selected service package.

A plus point of this type of PMS is the remote hotel manager because they can access it by any device, anywhere as long as there is an internet connection.

Benefits of PMS software in hotel management

Remote management, easy, efficient

Managers with busy work, closely managing each hotel is what they want. PMS helps managers manage their hotels more closely. This software also allows them to manage the hotel remotely.

Even though you are not physically present at the hotel, you can still capture all the activities that take place every day at the hotel.

High precision

With hotel management software PMS will help managers to accurately and specifically calculate revenue, profit, the number of guests entering and leaving the hotel without worrying about staff making a revenue deficit, hotel profits.

Save time, shorten your budget

Instead of having to calculate, record books by hand, enter data in Excel in the traditional way, PMS helps managers save time, effort and human resources . When there is PMS, the calculation becomes easier and more optimal.

Synchronized data

The hotel data will be stored directly on the software system by PMS. When managers have a need to export data, the software will fully and accurately respond.

Eye-catching interface, easy to use

Eye-catching design, easy to use, manipulate on many smart devices such as phones, laptops … as long as you have an internet connection or wifi, 3G.

Functions of PMS for each part

Sales and Marketing

– Manage customers from website

– Manage bookings for guests

– Take care and create incentives for customers

– Manage the staff department effectively

– Prepare strategic reports, market analysis

Room Parts

– Handling and checking lost belongings

– Update room status

– Arrange to change rooms for customers when they have a request to change

– Support management, charge service when customers use

Restaurant department

– Manage point of sale in the hotel

– Inventory management

– Statistics of food and beverage storage needs according to the needs of customers

HR Department

– Process and save information about the shift

– Distribution of personnel

– Timekeeping and evaluation of work quality

Accounting department

– Revenue and debt management

– Payroll management

– Prepare summary report for each department

– Audit and tax declaration

Some notes when using PMS

If you are a hotel manager, please note the following to choose the right hotel management software.

Expense

Should not be afraid of cost, but choose software that is less functional, less flexible, this only costs the hotel. Please choose the software that is suitable for the size, type of hotel and the budget that the hotel has.

Display

The interface of PMS when installed must be compatible with the browser, it must be designed on the same platform or as an independent application platform.

Language

You must ensure they are available in up to 2 languages to give your customers a professional, easy, and modern experience.

Easy to use

Software should be easy to install, easy to operate, and easy to use to help employees and managers manage more efficiently and effectively.

Feature

Choosing a PMS with many features will make it easy to manage and operate and achieve high efficiency.

Supplier

Choosing a supplier with a good name, high position in the market , used by many hotels will be evaluated as a better and most optimal software.

Tnhelearning.edu.vn hopes that the sharing in the above article will help hotel owners have the most clear information about PMS hotel management software. Hope the managers will choose for their hotel appropriate and effective management software.

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