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This article was co-written by Luigi Oppido. Luigi Oppido is the owner and operator of Pleasure Point Computers in Santa Cruz, CA. He has over 25 years of experience in general computer repair, data recovery, antivirus and upgrade.
This article has been viewed 5,688 times.
XML (Extensible Markup Language) files don’t do any work. They are just a place to store data that you can easily use other programs to read. Many programs use XML to store data. In simple terms, you can open, edit and create an XML file in any text editor. XML is similar to HTML, except that XML is used to store data, and HTML is used to display data. HTML uses predefined tags like <p> or <h1> , and XML uses whatever tags the file creator needs.
Steps
Use a text editor
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Find the XML file to open. XML is encoded in plain text, so you can unambiguously open and read the file with any text editor. [1] X Research Source
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/7/78/Open-XML-Step-2-Version-4.jpg/v4-728px-Open-XML-Step-2- Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/7/78/Open-XML-Step-2-Version-4.jpg/v4-728px-Open- XML-Step-2-Version-4.jpg”,”smallWidth”:460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser -output”></div>”}
Right click on the XML file and select “Open With”. You will see a list of programs.
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/7/77/Open-XML-Step-3-Version-4.jpg/v4-728px-Open-XML-Step-3- Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/7/77/Open-XML-Step-3-Version-4.jpg/v4-728px-Open- XML-Step-3-Version-4.jpg”,”smallWidth”:460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser -output”></div>”}
Select “Notepad” (Windows) or “TextEdit” (Mac). These are all pre-installed text editors in each operating system and are listed.
- If the program is not on the list, you need to browse for them. Notepad is located in %SystemRoot%system32notepad.exe , and TextEdit is in the Applications folder.
- While a simple editor can see all the information, more advanced code editors like Notepad++ or TextMate will suit syntax highlighting and advanced editing. [2] X Research Source
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/3/39/Open-XML-Step-4-Version-4.jpg/v4-728px-Open-XML-Step-4- Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/3/39/Open-XML-Step-4-Version-4.jpg/v4-728px-Open- XML-Step-4-Version-4.jpg”,”smallWidth”:460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser -output”></div>”}
Decode the text on the screen. The XML file will open in the editing program. The complexity of the content depends on the intended use. Rely on the tag label to find the information you need. In general, the labels are quite easy to understand, you can go through the data and find the information you need.
- You should see something like <?xml version=”1.0″ encoding=”UTF-8″?> at the top. This shows that the next part is in XML format.
- XML uses custom tags to store each piece of data. Each tag is made to be usable by any program, so there is no common syntax for markup. For example, one XML file may have a <body></body> section, another may have a <message_body></message_body> section, but both have similar functionality.
- Tags can be nested and create a tree structure. For example, each <note></note> tag can contain multiple tags inside, like <title></title> and <date></date> .
Use a web browser
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/e/e2/Open-XML-Step-5-Version-4.jpg/v4-728px-Open-XML-Step-5- Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/e/e2/Open-XML-Step-5-Version-4.jpg/v4-728px-Open- XML-Step-5-Version-4.jpg”,”smallWidth”:460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser -output”></div>”}
Find the XML file you want to open. While you can use any plain text editor to open the XML format (see above), it’s easier to navigate using a browser. Most browsers automatically indent nested tags and allow you to collapse each branch of the XML tree.
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/0/06/Open-XML-Step-6-Version-4.jpg/v4-728px-Open-XML-Step-6- Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/0/06/Open-XML-Step-6-Version-4.jpg/v4-728px-Open- XML-Step-6-Version-4.jpg”,”smallWidth”:460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser -output”></div>”}
Right-click the file, hover over “Open With” and select the program you want to use.
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/6/61/Open-XML-Step-7-Version-4.jpg/v4-728px-Open-XML-Step-7- Version-4.jpg”,”bigUrl”:”https://www.wikihow.com/images/thumb/6/61/Open-XML-Step-7-Version-4.jpg/v4-728px-Open- XML-Step-7-Version-4.jpg”,”smallWidth”:460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser -output”></div>”}
Select a web browser from the list. You can use any web browser to open XML files. Usually, your web browser is already in the list of suggested programs. If not, you need to browse on your computer.
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/4/48/Open-XML-Step-8.jpg/v4-728px-Open-XML-Step-8.jpg”,” bigUrl”:”https://www.wikihow.com/images/thumb/4/48/Open-XML-Step-8.jpg/v4-728px-Open-XML-Step-8.jpg”,”smallWidth” :460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser-output”></div>”}
Read XML data in the browser. The XML file will open in a new tab in the browser. The browser will display the entire content and automatically indent the nested tags. You will easily know which data belongs to which set.
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/f/fc/Open-XML-Step-9.jpg/v4-728px-Open-XML-Step-9.jpg”,” bigUrl”:”https://www.wikihow.com/images/thumb/f/fc/Open-XML-Step-9.jpg/v4-728px-Open-XML-Step-9.jpg”,”smallWidth” :460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser-output”></div>”}
Expand or shrink sections for better readability. The advantage of using a browser to read XML files is the ability to control the display content. Click the arrows or the +/- buttons next to each section to expand or shrink them.
Using Excel
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/f/ff/Open-XML-Step-10.jpg/v4-728px-Open-XML-Step-10.jpg”,” bigUrl”:”https://www.wikihow.com/images/thumb/f/ff/Open-XML-Step-10.jpg/v4-728px-Open-XML-Step-10.jpg”,”smallWidth” :460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser-output”></div>”}
Open Excel. Excel is not usually on the list of suggestions, so the fastest way is to open the program first.
- Excel can convert XML files into tables, making it easy to process information visually.
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/e/ea/Open-XML-Step-11.jpg/v4-728px-Open-XML-Step-11.jpg”,” bigUrl”:”https://www.wikihow.com/images/thumb/e/ea/Open-XML-Step-11.jpg/v4-728px-Open-XML-Step-11.jpg”,”smallWidth” :460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser-output”></div>”}
Click “File” and select “Open”. The Open menu will open.
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/2/2a/Open-XML-Step-12.jpg/v4-728px-Open-XML-Step-12.jpg”,” bigUrl”:”https://www.wikihow.com/images/thumb/2/2a/Open-XML-Step-12.jpg/v4-728px-Open-XML-Step-12.jpg”,”smallWidth” :460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser-output”></div>”}
Click the “Browse” button to browse for the file on your computer.
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/3/3e/Open-XML-Step-13.jpg/v4-728px-Open-XML-Step-13.jpg”,” bigUrl”:”https://www.wikihow.com/images/thumb/3/3e/Open-XML-Step-13.jpg/v4-728px-Open-XML-Step-13.jpg”,”smallWidth” :460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser-output”></div>”}
Open the XML file on your computer. You can navigate and find the file as you normally would, otherwise, click the “Type” menu and select “XML Files.”
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/d/df/Open-XML-Step-14.jpg/v4-728px-Open-XML-Step-14.jpg”,” bigUrl”:”https://www.wikihow.com/images/thumb/d/df/Open-XML-Step-14.jpg/v4-728px-Open-XML-Step-14.jpg”,”smallWidth” :460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser-output”></div>”}
Select “As an XML table” to convert the XML file into an Excel table.
- You will be prompted that the XML file is not a schema. Click “OK” to have Excel proceed to build the table based on the tags in the file.
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/2/28/Open-XML-Step-15.jpg/v4-728px-Open-XML-Step-15.jpg”,” bigUrl”:”https://www.wikihow.com/images/thumb/2/28/Open-XML-Step-15.jpg/v4-728px-Open-XML-Step-15.jpg”,”smallWidth” :460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser-output”></div>”}
Read XML data. The XML file will be sorted into a table based on the tag structure. You can use Excel’s sort and filter tools to customize the table. [3] X Research Sources
- You may have difficulty expressing complex XML files in tables. If the XML data includes multiple nested tags, you need to use an XML viewer.
Use XML viewer
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/e/ec/Open-XML-Step-16.jpg/v4-728px-Open-XML-Step-16.jpg”,” bigUrl”:”https://www.wikihow.com/images/thumb/e/ec/Open-XML-Step-16.jpg/v4-728px-Open-XML-Step-16.jpg”,”smallWidth” :460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser-output”></div>”}
Load a program to view XML files. If you have to work with many XML files, you should use an XML viewer or editor. They will handle complex XML files a lot easier. There are many choices, both free and paid, of which, XML Explorer is a free, open source reader ( xmlexplorer.codeplex.com ).
- Different programs will meet different needs. If you need to create a lot of XML files, you should use a professional XML editor. They will allow you to automate and collaborate with many people on large XML projects.
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/f/f1/Open-XML-Step-17.jpg/v4-728px-Open-XML-Step-17.jpg”,” bigUrl”:”https://www.wikihow.com/images/thumb/f/f1/Open-XML-Step-17.jpg/v4-728px-Open-XML-Step-17.jpg”,”smallWidth” :460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser-output”></div>”}
Open the XML file in the new program. Many programs that specialize in XML will automatically become the default program for XML files, when you just need to double-click the file to open it. If not, right-click the XML file, select “Open With” and browse for the program you just installed.
{“smallUrl”:”https://www.wikihow.com/images_en/thumb/a/aa/Open-XML-Step-18.jpg/v4-728px-Open-XML-Step-18.jpg”,” bigUrl”:”https://www.wikihow.com/images/thumb/a/aa/Open-XML-Step-18.jpg/v4-728px-Open-XML-Step-18.jpg”,”smallWidth” :460,”smallHeight”:348,”bigWidth”:728,”bigHeight”:551,”licensing”:”<div class=”mw-parser-output”></div>”}
Read XML data. Programs like XML Explorer allow you to collapse sections as well as enable/disable syntax highlighting. More advanced programs also allow us to edit and create more entries.
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This article was co-written by Luigi Oppido. Luigi Oppido is the owner and operator of Pleasure Point Computers in Santa Cruz, CA. He has over 25 years of experience in general computer repair, data recovery, antivirus and upgrade.
This article has been viewed 5,688 times.
XML (Extensible Markup Language) files don’t do any work. They are just a place to store data that you can easily use other programs to read. Many programs use XML to store data. In simple terms, you can open, edit and create an XML file in any text editor. XML is similar to HTML, except that XML is used to store data, and HTML is used to display data. HTML uses predefined tags like <p> or <h1> , and XML uses whatever tags the file creator needs.
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