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Are you in need of some time off? Whether it’s an unexpected event or a long vacation, applying for a vacation is probably easier than you think. In today’s work environment, a text message can give you the break you deserve. Read on for our full list of tips and examples below on how to apply for leave via text.
Steps
Compose your message carefully before sending
- First, say hello and make your offer clear. For example, “Hello, Ms. Hanh. I would like to ask for leave on Monday, January 31.”
- If you ask for a last minute leave, say it firmly but include an apology. For example, “I’m sorry, but I can’t come to work today.”
- Specify whether or not you are applying for paid leave. For example, “I would like to take eight hours of paid leave,” or “I plan to take unpaid leave during this time.”
- Finally, thank you. For example, “Thank you very much!” or, if you’re taking an abrupt leave, “Thank you for your understanding.”
Show confidence when texting to ask for leave
- For example, “Hello, Lan. I’m sorry, but I’m sick so I can’t come to the office today.” or “Hello, Mr. Thanh. I want to take a paid leave on March 3.”
- Note that your boss may not accept it if other people have applied for leave on the same day as you want to take off or you have recently taken too many days off.
Write a short message
- For example, if you’re taking a break to go to a concert in another city, simply say, “I need to get out of town that day.”
- If you’re applying for unscheduled sick leave, you don’t have to say specifically how sick you are. Simply say, “I woke up this morning feeling unwell,” or “I have a cold.”
- However, if you develop symptoms that may require several days off, let your supervisor know that you may need to take more than one day off.
Honestly state the unexpected reason why you had to leave
- For example, “I can’t go to work today. My family member has an unexpected problem,” or “My mental state is not good today, so I need to stay home.”
- While you can take time off when you really can’t work, don’t abuse this excuse, especially if you’re not using paid or sick leave.
Avoid making excuses if you don’t have a good reason
- For example, if you want to take a day off to go to the beach, don’t say, “I have the flu.” This message will cause undue anxiety for them.
- Instead, briefly and politely say, “I need to take a day off for personal reasons. I’m very sorry. I’ll go back to work tomorrow.”
- You can use “personal reasons” to explain if you want to take a break for your mental health but are worried that your boss won’t understand.
Offer to work overtime
- Depending on the nature of the job, you may be able to work overtime on behalf of others, overtime or outside of regular working hours.
- For example, “Thank you for giving me a break. If needed, I can work overtime when I go back to work.”
- Another way is to ask if there are any tasks you can do overtime. For example, “Is there anything I can do without going to the office?”
Say you can work from home
- For example. “I’ll stay home today, but if you need anything, you can text or email me.”
- You only need to make this offer if you are still getting paid for the day off. If you take unpaid leave or use paid leave, you are not obligated to work.
- However, this can be tactful if you feel embarrassed because you take too much time off and want to keep your reputation.
Ask for multiple days off if you’re not sure how long you need to take off
- Normally, if you take the day off today, you’ll probably need to take the day off tomorrow.
- For example, “I have the flu. Just to be safe, I won’t go to the office today and tomorrow. I’ll let you know my situation tomorrow.”
Send messages during business hours
- This is a little different if you suddenly feel the need to rest as soon as you wake up. In this case, you should send the message as soon as possible.
- However, if you can wait for approval, such as if you ask for permission first, send a message during business hours.
Ask permission in advance as soon as possible
- This is especially important if you’re new to the job or if you’re taking time off during a time of year when others may also want to, such as a holiday.
- If you apply for unexpected sick leave, you should notify your supervisor as soon as you wake up and decide not to go to work.
- Check to see if your workplace has a procedure for applying for leave. Your boss may require you to follow procedures and time off.
Prepare yourself that your offer will not be approved
- If your plans are subject to change, such as if you haven’t purchased a plane ticket, you can apply for another day off.
- If your boss says you’re taking too long, you can reschedule to take fewer days off.
- If you work in an industry where you can have someone else do the work, ask if a co-worker can do your shift.
This article is co-authored by a team of editors and trained researchers who confirm the accuracy and completeness of the article.
The wikiHow Content Management team carefully monitors the work of editors to ensure that every article is up to a high standard of quality.
This article has been viewed 3,973 times.
Are you in need of some time off? Whether it’s an unexpected event or a long vacation, applying for a vacation is probably easier than you think. In today’s work environment, a text message can give you the break you deserve. Read on for our full list of tips and examples below on how to apply for leave via text.
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